As an Assistant Rota Co-ordinator you will be responsible for supporting the Rota Co-ordinators to provide a comprehensive, high quality and effective service in the delivery of junior doctor rota co-ordination, ensuring minimum staffing is maintained at all times.
You will also be responsible for securing and booking bank and agency doctors at the appropriate rates.
Main duties of the job
The key responsibilities of this role will include carrying out any tasks relating to the resourcing of Medical Staff for designated specialties, ensuring an efficient process is followed to run an effective Medical Service 24/7, and minimise spend on locums whilst ensuring safe staffing.
The post holder will provide an efficient and high-quality rostering data administration service to their designated Rota Co-ordinators, supporting the use and maintenance of systems, data and information and ensuring robust data cleanse processes are carried out regularly.
Managing the Rotateam inbox on behalf of the wider team.
Act as authorised signatory for finalising bank shifts on the Roster system, cross-checking rosters/Rota's for accuracy and be responsible for processing claim forms for Senior Clinicians.
To provide cover to the Band 5 Rota Co-ordinators ensuring their rota's / rosters are kept up to date in their absence.
Qualifications
* BTEC/NVQ3 or equivalent qualification and/or relevant experience.
* Knowledge of Rostering platforms providing an eRostering Service and Roster building experience is essential.
* Excellent interpersonal and communication skills.
* Ability to work under pressure and meet project timescales.
About us
We are delighted to offer a wide range of benefits to employees including:
* Cycle to Work
* Travel Scheme
* Childcare Vouchers with Salary Sacrifice
* Onsite Nursery
* Buying and Selling Annual Leave
* Car Leasing
* Employee Assistance Programme
* Employee Health and Wellbeing
* Extensive Reward Scheme
* Counselling Service
* Financial packages including Vivup and Wagestream
* Staff Networks, Enable, Rainbow, Gender, Race Equality Ecoaware & Admin Network.
Our values:
We understand that it's down to the hard work, effort and dedication of our staff that makes a difference for our patients. Our people really do make our Airedale experience - we take pride in fostering a friendly, effective and caring work environment. Our values are part of our DNA, which are:
* Committed to Quality of Care
* Compassion
* Working together for patients
* Improving Lives
* Everyone Counts
* Respect and Dignity
Got questions before you apply, please contact the recruiting manager to find out more.
Job responsibilities
For full details of this job vacancy, please see attached full job description and person specification.
Person Specification
Qualifications
* BTEC/NVQ3 or equivalent qualification and/or relevant experience
* Experience of managing rota's
* Experience of working with eRostering platforms providing an e-rostering service
* Experience of working in different parts of the healthcare system
* Experience of other workforce systems such as ESR, Payroll
* Knowledge of WTD in relation to junior doctors and the new junior doctor contract
Skills & Attributes
* Able to self-organise, effectively prioritising own workload
* Analytical skills, numeracy and literacy. Ability to analyse data and formulate reports. Strong interpersonal and relationship building skills
* Able to develop effective working partnership within and beyond the employing organisation
* Experience of medical rota co-ordination
* Experience of working with clinical staff/doctors
* Proven use of databases for data collation, retention and extraction
* Good understanding of NHS information requirements
* Familiarity with hospital systems and data collection processes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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