Facilities Administrator, Castle Donington, Derby - Temporary 6 months, with the potential for a permanent opportunity, GBP34,000 - GBP35,000
Our client is a well-established, award-winning electrical distribution network operator who is part of the largest electricity transmission and distribution businesses in the UK. As a national business, they pride themselves on their first-class reputation for network reliability and business efficiency, receiving the Government's Charter Mark scheme accolade every year. You can be proud to join a company that works to ensure everyone can have clean, affordable energy, well into the future.
Their Castle Donington depot is seeking a Facilities Administrator to join their Facilities Team who look after their building. The role is initially temporary with the potential for a permanent offer after 6 months. This is a support role, so strong administration skills are essential; however, some facilities experience within a role is also required. This is a great opportunity for a lively and personable candidate who can remain calm under pressure and who likes variety and getting involved. It's hands-on at times, and you must be a practical person who is able to use your initiative and problem-solve where possible. A good team player who is flexible is key.
Main Responsibilities
* Receive, sort and distribute incoming and outgoing mail.
* Purchase and issue stationery according to purchase agreements and guidelines; coordinate orders for printed stationery.
* Maintain noticeboards in a tidy and orderly way and ensure that appropriate information is circulated to staff and placed on noticeboards in a timely manner.
* Arrange and coordinate repairs and maintenance of buildings and equipment.
* Resolve internal and external customer enquiries.
* Assist with the coordination, organization, recording, and production of contractor, visitor, and tenant identity cards.
* Handle the day-to-day administration of the access control systems.
* Arrange for corrective action and repair of CCTV and Alarm systems where required.
* Make reservations for meeting rooms.
* Maintain computer-based record systems as appropriate within Facilities.
* Raise and process Purchase orders and Invoices.
* Coordinate information technology and telephony requests to suppliers.
* Assist with the performance management/measurement of Facilities contracts.
* Exercise cost awareness and be part of the process exercising budgetary control over specific areas of Facilities activities and preparation of financial control documents.
* Take charge and run the reception area as required.
* Maintain a clear and detailed log of all Procurement Card transactions.
* Assist with the recording and ordering of operational keys as required.
* Contribute to contract review meetings with contract account managers following a standard format across all sites when required.
* Assist in maintaining the environmental ISO14001 standard at key locations.
* Support the Facilities Manager and coordinator in preparing and testing local emergency preparedness and supporting site emergency teams.
* Contribute to the administration of operational budgets and projects.
* Ensure adherence to specified internal controls and procedures.
* Provide short-term cover for the Facilities Coordinator.
The Ideal Candidate for the role of Facilities Administrator:
Some facilities experience is required within either an administration role, facilities role, PA, or Office Manager role. You will have a good general education with GCSE Grades A to C or equivalent along with good computer skills. You will need excellent customer service and communication skills with a good telephone manner. Attention to detail and the ability to work using initiative with minimum supervision is also key to being successful in this role.
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