Personal Secretary role based in Derry/Londonderry with our public sector client
£11.67 per hour, plus paid holiday hours and weekly paid wages the week following your working week
30 hours which can be worked over 4 days or 5 days between the hours of 9am - 5pm, Monday - Friday
Ongoing temporary contract
CRITERIA
5 GCSE’s (Grades A-C) to include English Language and Maths or equivalent or higher educational standard and one year’s secretarial* experience;
OR
NVQ Level 2 in Business Administration or equivalent or higher educational standard and one year’s secretarial* experience;
OR
3 years secretarial* experience;
*Secretarial experience is defined as experience in an office based environment to include diary management, dealing with enquiries, word processing, co-ordinating meetings and taking notes at meetings.
In addition to one of the above, 6 months experience using Microsoft Office including Outlook, Powerpoint, Excel and Word is also essential.
MAIN DUTIES
Provide a full secretarial support service to the team and other professionals.
Maintain diaries; arrange diary dates, venues, travel arrangement and hospitality. This also includes minute taking, audio typing and shorthand/note taking.
Organise the office and carry out routine secretarial duties which include the development and maintenance of an efficient filing system, brought forward system, mail distribution, photo copying, binding and ensure relevant files are available for meetings.
Open and record incoming mail and direct correspondence for the Team or otherwise deal with routine items.. This will include the writing and drafting of routine letters for signature.
Facilitate communication within the department by liaising with relevant staff.
Dealing with telephone calls and enquiries and taking relevant action as appropriate.
Type letters, memorandums and minutes. A high level of word processing skills will be required and the post holder will also be required to develop skills on Microsoft Office software and other computer packages as and when required.
Applicants must ensure their CV is accurate and up to date. The CV should include your full employment history inclusive of dates, all academic achievements and full personal contact details.
If you wish to apply or would like more information, please email your CV in Microsoft word format to
Apple Recruitment Services is acting as an Employment Agency in relation to this vacancy. Apple Recruitment Services is an Equal Opportunities Employer.