An exciting opportunity has arisen for a Graduated Events Assistant to join the Events Team at The Birley Clubs based in Mayfair, London.
The Birley Clubs operate some of the world’s most iconic private members’ clubs; Annabel’s, Mark’s Club, George, Harry’s Bar and Bath & Racquets Club.
As Graduated Events Assistant, you will work closely with the Events Managers and producers as well as Annabel’s, Mark’s Club, Harry’s Bar, and George teams to support the management and delivery of Member events for our Clubs. Your primary focus will be to support with administration, event planning, research, and ad-hoc tasks for Mark’s Club, George, and Harry’s Bar with occasional support required by the Annabel’s team.
Key Responsibilities:
* Assisting the team with daily administrative duties, taking enquiries, processing invoices & taking meeting minutes for the Events office.
* Supporting Senior Events Manager and/or Events Producers in the planning and execution of Private Hires/Events.
* The effective planning and organising of events as confirmed in the Members’ Events Calendar.
* Working within defined budgets and ensuring effective tracking of spend on individual events for the Senior Events Manager.
* Supporting the planning and execution of parties and events within all clubs as directed by the Senior Events Manager.
* Effective communication with the teams in the Clubs when setting up events and parties ensuring all operational aspects are in place and effective set up of act/event/musician.
* Research and propose events (music, cultural, themed) for each quarter and present to the Senior Events Manager.
* Arrange equipment for events ensuring budgets are adhered to and quality of suppliers.
* Effective processing of invoices and ensure correct allocation ready for sign off.
* Attend events in the Club to ensure all runs smoothly and effective communication with event provider, the operations team, and members.
* Communicate effectively with colleagues, Club Managers, operational teams, and Head Office.
* Deliver ad-hoc tasks as requested by the Senior Events Manager.
We are ideally looking for candidates who:
* Have previous experience in a similar role within luxury hospitality preferable, but not essential.
* Are strong communicators both verbally and in writing, ensuring a professional and courteous manner at all times with Members, clients, and suppliers.
* Have excellent time management skills and the ability to prioritise tasks and efficiently manage the workload in order to meet deadlines.
* Have strong administration skills and are excellent team players.
* Are passionate about delivering high quality and unique events.
* Have strong working knowledge of Word, Excel, Outlook, and related PC packages.
If you are looking to work in an exclusive private members’ club environment with an extensive member event programme, we would love to hear from you!
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Marketing and Management
Industries
Hospitality
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