Job summary Are you passionate about medical education and looking for an exciting leadership opportunity? Join our team at University Hospitals Sussex NHS Foundation Trust (UHSx) as a Medical Education Manager and help shape the future of healthcare trainingWe are seeking a highly motivated and experienced individual to take on the role of Medical Education Manager on a fixed-term basis to cover maternity leave. This pivotal role involves working closely with the Director of Medical Education, Educational Leads, and the senior Medical Education and Integrated Education teams to ensure the Trust meets its contractual requirements and provides an exceptional learning environment for resident doctors in training.Why Join Us?At University Hospitals Sussex, we are committed to providing an environment where education, collaboration, and innovation thrive. By joining our team, you'll play a vital role in ensuring the highest standards of training for the future generation of healthcare professionals.For further information, please contact Mrs Sam Vaughan, Lead for Postgraduate Education via email: Sam.Vaughan1nhs.net Main duties of the job Responsible for the overall coordination of the medical education programmes at the site, including postgraduate and faculty development. Manage and maintain systems and processes for effective, efficient and accurate record keeping for all areas of responsibility and to capture measurable activity which is in line with the commissioners/regulators requirements. Report into the appropriate educational governance structures. Collate and produce reports on areas of responsibility as required by the Director of Medical Education and Medical Education and Integrated Education teams. Work closely with the other site MEMs, sharing good practice to develop Medical Education across the Trust. Develop networks with other MEMs, external to the Trust, to seek ideas for innovation, overcome challenges and share good practice. To take a pan-Trust lead on one or more UHSx educational workstreams. Working in conjunction with colleagues across the Trust to ensure the workstream(s) is delivered effectively and efficiently and that compliance with the Trust's Statutory and Mandatory policy is appropriately recorded. To work with the Divisions to identify local leads if necessary. Ensure robust streamlined processes are in place across all sites. About us At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We're proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust. We treat our patients and staff with the same compassion and empathy we expect for ourselves. We're here for them when they need us, and we go above and beyond to meet their needs. This can be seen in ourWellbeing Programmefor staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves. As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do. We look forward to receiving your application and the start of your journey with UHSussex Candidate information pack - University Hospitals Sussex NHS Foundation Trust Date posted 20 January 2025 Pay scheme Agenda for change Band Band 6 Salary £37,338 to £44,962 a year per annum Contract Fixed term Duration 12 months Working pattern Full-time, Flexible working, Compressed hours Reference number 279-6903474-JAN25 Job locations St Richards Hospital Spital Field Lane Chichester PO19 6SE Job description Job responsibilities Key Responsibilities: Lead and coordinate the medical education programmes, ensuring effective delivery of high-quality education and training aligned with GMC, NHS England, and Royal College requirements.Establish and maintain efficient systems and processes to support Educational and Corporate Governance frameworks.Oversee and optimise the use of medical education resources and facilities.Supervise and provide leadership to the site-based Medical Education team.Collaborate with internal and external stakeholders to maintain a supportive and high-performing educational environment. About You: Were looking for a proactive and organised individual with strong leadership and management skills, alongside experience in medical education or a related field. You will be confident in overseeing complex programmes, working across multi-disciplinary teams, and ensuring compliance with key regulatory standards. Main Duties and Responsibilities - full details can be found in the Job Description Responsible for the overall coordination of the medical education programmes at the site, including postgraduate and faculty development. To manage the local delivery of the medical education programmes ensuring that the resources available are fully utilised in the provision of the medical education programmes. Responsible for a key lead Trust-wide workstream. To manage and maintain systems and processes for effective, efficient and accurate record keeping for all areas of responsibility and to capture measurable activity which is in line with the commissioners/regulators requirements. To ensure processes are in place to capture records of attendance, and evaluation, and reporting into the appropriate educational governance structures. Collate and produce reports on areas of responsibility as required by the Director of Medical Education and Medical Education and Integrated Education teams. Working closely with the Director and Site Director of Medical Education (DME/Site DME), the Foundation Training Programme Directors (FTPD), GP Specialty Training Programme Directors (TPD) and the wider Integrated Education Department to ensure trainees and students are supported during their time with the Trust and they are aware of the Medical Education Team and the services provided. To review, interpret and implement policies, procedures and protocols to ensure good practice for the delivery of medical education; provide specialist knowledge to the Site team and wider faculty. Assist in work streams and project implementation including monitoring, evaluation and adjustment of protocols and procedures and as directed. Work closely with the other site MEMs, sharing good practice and lessons learned to develop Medical Education across the Trust. To develop networks with other MEMs, external to the Trust, to seek ideas for innovation, overcome challenges and share good practice. To take a pan-Trust lead on one or more UHSx educational workstreams. Working in conjunction with colleagues across the Trust to ensure the workstream(s) is delivered effectively and efficiently and that compliance with the Trust's Statutory and Mandatory policy is appropriately recorded. To work with the Divisions to identify local leads if necessary. Ensure robust streamlined processes are in place across all sites. To manage the relationships with internal personnel associated with the training of postgraduate doctors; this includes the College Tutors/LFG leads, Divisional Managers, Educational Supervisors and Clinical Supervisors and Clinical Leads. To manage the relationships with external personnel associated with the training of postgraduate doctors; this includes the Commissioners, the Foundation School, Royal Colleges, the GMC and the providers of commissioned programmes. To manage appropriate points of contact and support for postgraduate doctors which are clearly signposted. To deal with sensitive and confidential information and queries/issues in a timely and effective manner to improve situations that impact the trainees/students' learning. The post holder will need to respond in a professional, and timely manner, to requests which come from the Medical Education leads and the Integrated Education leads. Staff Management and Leadership To provide supervision and line management of the Medical Education Operational managers at the site including overall supervision, quality and performance, leave, appraisal and personal development and disciplinary matters. Support Operational Managers with their line management of the administrative staff at the site. The post holder will ensure all aspects of the Department run efficiently and effectively, including participation in the recruitment, selection and induction of staff, including temporary cover. To manage the training and development of staff to ensure that cover is available for all areas; liaising with the other site MEMs and the Medical Education Team to enable cross site cover as and when required. Educational Governance Working closely with the site DME and Risk Managers to ensure that SI reporting is appropriately recorded at a Trust level and to the Postgraduate Dean. Responsible for working with Medical Workforce to ensure all training posts are identified, vacancies are identified, and departments and educational leads are aware of their medical workforce. Work with the Quality Manager and site MEMs to ensure that the Trust maintains a high level of response rate to the GMC National Surveys. To ensure the Site supports the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits and visits of concern and any follow-up action as required. Responsible for managing and maintaining a database for all trainers on-site and liaising with appropriate teams for updates and reports as required. Working closely with the site DME to ensure the site meets the requirements of the GMC Standard for Recognition and Accreditation of Trainers. In liaison with the Medical Education Team and site DME to provide training activities for faculty development, ensuring that external training provision is made available to faculty. Meetings and committees The post holder is responsible for ensuring the effective management, or appropriate delegation to colleagues, of the annual programme of meetings, including the timely distribution of papers. Attend the weekly MEM Senior Team Meeting and ensure regular local team meetings take place to disseminate information and pick up questions from the team. Where appropriate represent the Trust at external meetings and groups and bring back key messages for dissemination to the wider team. Job description Job responsibilities Key Responsibilities: Lead and coordinate the medical education programmes, ensuring effective delivery of high-quality education and training aligned with GMC, NHS England, and Royal College requirements.Establish and maintain efficient systems and processes to support Educational and Corporate Governance frameworks.Oversee and optimise the use of medical education resources and facilities.Supervise and provide leadership to the site-based Medical Education team.Collaborate with internal and external stakeholders to maintain a supportive and high-performing educational environment. About You: Were looking for a proactive and organised individual with strong leadership and management skills, alongside experience in medical education or a related field. You will be confident in overseeing complex programmes, working across multi-disciplinary teams, and ensuring compliance with key regulatory standards. Main Duties and Responsibilities - full details can be found in the Job Description Responsible for the overall coordination of the medical education programmes at the site, including postgraduate and faculty development. To manage the local delivery of the medical education programmes ensuring that the resources available are fully utilised in the provision of the medical education programmes. Responsible for a key lead Trust-wide workstream. To manage and maintain systems and processes for effective, efficient and accurate record keeping for all areas of responsibility and to capture measurable activity which is in line with the commissioners/regulators requirements. To ensure processes are in place to capture records of attendance, and evaluation, and reporting into the appropriate educational governance structures. Collate and produce reports on areas of responsibility as required by the Director of Medical Education and Medical Education and Integrated Education teams. Working closely with the Director and Site Director of Medical Education (DME/Site DME), the Foundation Training Programme Directors (FTPD), GP Specialty Training Programme Directors (TPD) and the wider Integrated Education Department to ensure trainees and students are supported during their time with the Trust and they are aware of the Medical Education Team and the services provided. To review, interpret and implement policies, procedures and protocols to ensure good practice for the delivery of medical education; provide specialist knowledge to the Site team and wider faculty. Assist in work streams and project implementation including monitoring, evaluation and adjustment of protocols and procedures and as directed. Work closely with the other site MEMs, sharing good practice and lessons learned to develop Medical Education across the Trust. To develop networks with other MEMs, external to the Trust, to seek ideas for innovation, overcome challenges and share good practice. To take a pan-Trust lead on one or more UHSx educational workstreams. Working in conjunction with colleagues across the Trust to ensure the workstream(s) is delivered effectively and efficiently and that compliance with the Trust's Statutory and Mandatory policy is appropriately recorded. To work with the Divisions to identify local leads if necessary. Ensure robust streamlined processes are in place across all sites. To manage the relationships with internal personnel associated with the training of postgraduate doctors; this includes the College Tutors/LFG leads, Divisional Managers, Educational Supervisors and Clinical Supervisors and Clinical Leads. To manage the relationships with external personnel associated with the training of postgraduate doctors; this includes the Commissioners, the Foundation School, Royal Colleges, the GMC and the providers of commissioned programmes. To manage appropriate points of contact and support for postgraduate doctors which are clearly signposted. To deal with sensitive and confidential information and queries/issues in a timely and effective manner to improve situations that impact the trainees/students' learning. The post holder will need to respond in a professional, and timely manner, to requests which come from the Medical Education leads and the Integrated Education leads. Staff Management and Leadership To provide supervision and line management of the Medical Education Operational managers at the site including overall supervision, quality and performance, leave, appraisal and personal development and disciplinary matters. Support Operational Managers with their line management of the administrative staff at the site. The post holder will ensure all aspects of the Department run efficiently and effectively, including participation in the recruitment, selection and induction of staff, including temporary cover. To manage the training and development of staff to ensure that cover is available for all areas; liaising with the other site MEMs and the Medical Education Team to enable cross site cover as and when required. Educational Governance Working closely with the site DME and Risk Managers to ensure that SI reporting is appropriately recorded at a Trust level and to the Postgraduate Dean. Responsible for working with Medical Workforce to ensure all training posts are identified, vacancies are identified, and departments and educational leads are aware of their medical workforce. Work with the Quality Manager and site MEMs to ensure that the Trust maintains a high level of response rate to the GMC National Surveys. To ensure the Site supports the quality assurance processes of the Commissioners, including Annual Quality Visits, regulatory visits and visits of concern and any follow-up action as required. Responsible for managing and maintaining a database for all trainers on-site and liaising with appropriate teams for updates and reports as required. Working closely with the site DME to ensure the site meets the requirements of the GMC Standard for Recognition and Accreditation of Trainers. In liaison with the Medical Education Team and site DME to provide training activities for faculty development, ensuring that external training provision is made available to faculty. Meetings and committees The post holder is responsible for ensuring the effective management, or appropriate delegation to colleagues, of the annual programme of meetings, including the timely distribution of papers. Attend the weekly MEM Senior Team Meeting and ensure regular local team meetings take place to disseminate information and pick up questions from the team. Where appropriate represent the Trust at external meetings and groups and bring back key messages for dissemination to the wider team. Person Specification Experience/qualifications Essential Degree-level education or equivalent training and experience. Proven track record of administrative and management experience in a complex environment. Supervision and line management of staff Experience working with internal and external commissioners of programmes Data collection and spreadsheet management experience Ability to streamline processes and initiate and implement change and improvements Desirable Worked within medical education or integrated education Worked for NHS or healthcare setting Experience working with clinical/management/administration systems within the NHS. Project management experience Equality, Diversity & Inclusion Essential Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Person Specification Experience/qualifications Essential Degree-level education or equivalent training and experience. Proven track record of administrative and management experience in a complex environment. Supervision and line management of staff Experience working with internal and external commissioners of programmes Data collection and spreadsheet management experience Ability to streamline processes and initiate and implement change and improvements Desirable Worked within medical education or integrated education Worked for NHS or healthcare setting Experience working with clinical/management/administration systems within the NHS. Project management experience Equality, Diversity & Inclusion Essential Evidence of having championed diversity in previous roles (as appropriate to role) Evidence of having undertaken own development to improve understanding of equalities issues Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name University Hospitals Sussex NHS Foundation Trust (279) Address St Richards Hospital Spital Field Lane Chichester PO19 6SE Employer's website https://www.uhsussex.nhs.uk/ (Opens in a new tab)