Job summary
Here at the UK Hydrographic Office, we are a leading centre for hydrography, providing marine geospatial data to inform maritime decisions. We collaborate with a wide range of data suppliers and partners to support maritime navigation, safety, security, and marine development around the UK and worldwide.
As our Records and Information Officer, you will play a pivotal role in maintaining our Records & Information Management function, shaping our Records & Information Management Governance Framework and policies.
This role offers a splendid opportunity to advance your career in Records and Information Management. We value continuous learning and development, and you will be provided with the support and guidance of our esteemed consultant at the start of your career with us. Working at the UK Hydrographic Office provides a supportive environment where you can thrive and grow, both personally and professionally.
On a day to day basis, you will enhance administrative efficiency across our organisation, collaborating with key areas including our Data Protection and Compliance Manager, the Microsoft SharePoint team, and our Archives team, as well as liaising with The National Archives. Your primary responsibility will be ensuring compliance with the Public Records Act, setting standards and processes for organising information and records, and preparing archival material for transfer to TNA.
We seek meticulous, discreet individuals adept at navigating complex regulations while maintaining professional relationships. You should be detail-oriented, highly organised, and capable of working both independently and as part of a team. Strong communication skills and a high level of diligence and discretion in handling sensitive information are essential. If you are open-minded, eager to grow, and committed to excellence, we want to hear from you!
Job purpose: to support the Departmental Records Officer in maintaining the Information & Records Management Governance Framework (IRMGF) and promoting its adoption throughout the organisation.
Key responsibilities:
* Handle administrative and project management tasks related to Records and Information Management.
* Collaborate with the Data Protection Advisor and support the Departmental Records Officer.
* Maintain, improve, and evaluate the UKHO’s Information & Records Management Governance Framework in alignment with best practices, National Archives guidance, and government policy.
* Ensure adherence to appropriate standards and provide clear guidance for end users. Support UKHO staff in managing records and preparing archival records for transfer to the UKHO Archives and The National Archives.
* Maintain IRMGF control mechanisms and record-keeping structures. Advise, advocate, and promote good records and information management practices among UKHO staff.
* Support the development and provision of training/sharing of knowledge with others.
* Gather, analyse, and utilise data on the maturity and effectiveness of the Information & Records Management Governance Framework to demonstrate impact and enhance user engagement.
* Support Records & Information Management meetings and forums.
* Collaborate with key UKHO staff across various functions.
* Ensure compliance with legislative and regulatory requirements through governance and ethics.
* Maintain professional expertise in records management and provide timely advice.
* Demonstrate discretion and effective communication skills in Records Management activities.
Person specification
We are looking for a talented, supportive team player who is also able to work with a high level of autonomy and responsibility. You will already be experienced in working within an information assurance or similar team and can demonstrate that you have the aptitude, qualities and drive to succeed in this role.
Apply
Please submit your application through Civil Service Jobs. You will be short-listed against set criteria.
Please read all criteria in detail and tailor your application to these requirements.
Find out what it's like to work at the UKHO
At the UKHO we recognise that people are at the heart of our organisation and we ensure we support our people throughout their career with us.
A place which values you
We know the importance of wellbeing, so offer 26.5 days annual leave, flexible working as standard and an exceptional civil service pension of 27.9% plus much more.
We provide a nurturing, flexible working environment with a culture that will ensure you can get the most out of your career with us.
Whether you are looking to enrich your existing skills or learn new ones, we encourage staff to reach their full potential.
We embrace Diversity and Inclusion (D&I). We work with people from all walks of life, championing diverse perspectives to develop innovative solutions.
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