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AMS/CMA/0225 - Commercial Administrator, Belfast
Client: Belfast/Cookstown
Location: Belfast, United Kingdom
Job Category: Other
EU work permit required: Yes
Job Reference: b3da7fb8edb5
Job Views: 6
Posted: 09.02.2025
Expiry Date: 26.03.2025
Job Description:
Job summary
H&J Martin Limited (part of the Lagan Specialist Contracting Group) is now recruiting a Commercial Administrator.
Company: H&J Martin Limited – Asset Management
Job Type: Full Time, Permanent
Location: Belfast/Cookstown
Role Overview
We are looking for an ambitious Commercial Administrator to integrate into our Commercial Team who are responsible for the collation and submission of all reactive maintenance accounts within the Division.
What you’ll do
1. Management & compilation of reactive maintenance accounts & invoicing
2. Ensure timely receipt of all costs and supporting documents from internal and external resources
3. Building strong working relationship with supply chain
4. Auditing of supply chain costs and paperwork
5. Work to deadlines and maintaining KPI’s
6. Ensure Clients make payments within the agreed payment terms
7. Management and resolution of disputes with both clients and supply chain
8. Ensuring monthly statements, warning letters and final demands are issued promptly and within agreed timescales
9. Build a relationship with our clients by attending monthly meetings to ensure ledgers are kept clean and clear
10. Upkeep, interrogation and matching our CAFM systems with Clients systems
11. Maintain accurate cash forecasting and assist with month end reporting
What you'll bring
Essential Criteria
1. Relevant administration experience in a fast paced environment
2. Resilience to perform under pressure or to deadlines
3. Demonstrable track record in achieving targets
4. Relevant experience of dispute management and resolution
5. Strong organisational and time management skills
6. Ability to recognise risks and manage escalations
7. Excellent literacy skills, communication skills and financial awareness
8. Excellent IT skills including excel and web-based systems
9. Excellent organisational and time management skills
10. Have a proven ability to work as part of a team to achieve a common objective
11. Willingness to travel to Client meetings and satellite offices
Desirable Criteria
1. Relevant experience working in a facilities management business
2. Familiarity with complex databases
How we'll reward you
In return, we offer a competitive salary plus we’ll provide a wide selection of lifestyle offers, development and learning programmes, services and support designed to help you manage and balance your work/life priorities.
Our Core Benefits include:
1. Performance based annual bonus
2. Employer Pension Contribution
3. Life Assurance
4. Health Cash Plans
5. Discounted Gym Membership
6. Cycle to Work Scheme
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