Job summary As our Executive Assistant you will provide high-level administrative support to the CEO and Executive Team, including managing diaries, coordinating travel, and minuting meetings. You will assist with preparing Board of Trustees papers, attending board meetings, and ensuring follow-up on action points. Acting as a key liaison for communications between the CEO, Executive Team, Board of Trustees, staff, donors, and external partners. The role also involves project coordination including supporting strategic initiatives, tracking project timelines, and provide regular updates. Handling sensitive information with discretion and maintaining effective document management systems. Main duties of the job Executive Support Board and Governance Support Stakeholder Management Project Coordination Office Administration: About us Saint Catherines is a fabulous place to work and you will be joining a team who plays a pivotal role in supporting our patient care. Our ethos focusses on delivering holistic patient and client centred care, whilst also supporting families and carers. As a Hospice rated Good by CQC, we promote high quality care which enables our patients to live as well as possible, to be cared for and supported, and make the most of every day. We believe in supporting the choice of our patients and being there to deliver the best care and support which maintains their dignity and ensures a good death. We pride ourselves on the great working relationships we have across our hospice and community settings We are open and honest, respectful and inclusive, innovative and inspiring. We are friendly and have fun when and where we can. Together we are Saint Catherine's. Date posted 07 November 2024 Pay scheme Other Salary £29,402 a year Contract Permanent Working pattern Full-time Reference number TA1186162ScaEA Job locations THROXENBY LANE SCARBOROUGH North Yorkshire YO12 5RE Job description Job responsibilities Are you a highly organised, proactive professional looking for a new and rewarding opportunity? At Saint Catherine’s, we provide care, compassion, and support for individuals and facing life-limiting illnesses. We are seeking a dedicated Executive Assistant to provide crucial support to our Chief Executive Officer (CEO) and Executive Team. About the role As our Executive Assistant you will provide high-level administrative support to the CEO and Executive Team, including managing diaries, coordinating travel, and minuting meetings. You will assist with preparing Board of Trustees papers, attending board meetings, and ensuring follow-up on action points. Acting as a key liaison for communications between the CEO, Executive Team, Board of Trustees, staff, donors, and external partners. The role also involves project coordination including supporting strategic initiatives, tracking project timelines, and provide regular updates. Handling sensitive information with discretion and maintaining effective document management systems. About you We are looking for someone with strong interpersonal skills, a proactive attitude, and a high level of attention to detail. You’ll need to be adaptable, comfortable with changing priorities, and able to work independently while maintaining a commitment to excellence. Empathy and an understanding of the challenges faced by individuals and families in end-of-life care are also essential. Why Join Us? A chance to make a profound difference in the lives of patients and families during a critical time Collaborative and supportive work environment that values your expertise and dedication Competency based development programme NHS pension (subject to eligibility) Employee assistance programme Free onsite parking Subsidised meals in the Hospice Café On site gym Discount in our charity shops How to Apply For further information, or to arrange an informal discussion about the role, please contact HR Services on 01723 351421 to arrange an informal discussion. To apply, please submit your application highlighting your relevant experience and outlining why you are the perfect fit for this role. The closing date for the role is 21st November 2024 Saint Catherine’s Hospice is committed to safeguarding and promoting the welfare of children, young people, and adults at risk. A standard DBS check is required for this role. Job description Job responsibilities Are you a highly organised, proactive professional looking for a new and rewarding opportunity? At Saint Catherine’s, we provide care, compassion, and support for individuals and facing life-limiting illnesses. We are seeking a dedicated Executive Assistant to provide crucial support to our Chief Executive Officer (CEO) and Executive Team. About the role As our Executive Assistant you will provide high-level administrative support to the CEO and Executive Team, including managing diaries, coordinating travel, and minuting meetings. You will assist with preparing Board of Trustees papers, attending board meetings, and ensuring follow-up on action points. Acting as a key liaison for communications between the CEO, Executive Team, Board of Trustees, staff, donors, and external partners. The role also involves project coordination including supporting strategic initiatives, tracking project timelines, and provide regular updates. Handling sensitive information with discretion and maintaining effective document management systems. About you We are looking for someone with strong interpersonal skills, a proactive attitude, and a high level of attention to detail. You’ll need to be adaptable, comfortable with changing priorities, and able to work independently while maintaining a commitment to excellence. Empathy and an understanding of the challenges faced by individuals and families in end-of-life care are also essential. Why Join Us? A chance to make a profound difference in the lives of patients and families during a critical time Collaborative and supportive work environment that values your expertise and dedication Competency based development programme NHS pension (subject to eligibility) Employee assistance programme Free onsite parking Subsidised meals in the Hospice Café On site gym Discount in our charity shops How to Apply For further information, or to arrange an informal discussion about the role, please contact HR Services on 01723 351421 to arrange an informal discussion. To apply, please submit your application highlighting your relevant experience and outlining why you are the perfect fit for this role. The closing date for the role is 21st November 2024 Saint Catherine’s Hospice is committed to safeguarding and promoting the welfare of children, young people, and adults at risk. A standard DBS check is required for this role. Person Specification Qualifications Skills Knowledge and Experience Essential Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative role. Experience in organising high-level meetings, including minute-taking and managing follow-up actions. Desirable Qualification in business administration, project management, or a related field. Knowledge of governance processes and procedures in relation to boards and committees. Person Specification Qualifications Skills Knowledge and Experience Essential Proven experience as an Executive Assistant, Personal Assistant, or in a senior administrative role. Experience in organising high-level meetings, including minute-taking and managing follow-up actions. Desirable Qualification in business administration, project management, or a related field. Knowledge of governance processes and procedures in relation to boards and committees. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Saint Catherine’s Hospice Address THROXENBY LANE SCARBOROUGH North Yorkshire YO12 5RE Employer's website https://www.saintcatherines.org.uk/ (Opens in a new tab)