What you will do in your working day
The role will include all aspects of delivery and administration for a large primary school. You will be required to support the executive management team as well as deal with the individual needs of class teachers.
* Undertake a diverse range of secretarial duties to ensure well presented and accurate correspondence, reports and other documentation.
* Provide a first point of contact for pupils and parents at reception and via telephone. Deal with any problems that arise in the first instance or refer them on to ensure that problems are dealt with effectively.
* Maintain and update all pupil database files and staff files for absence, documents, correspondence and Department for Education and Employment forms, including forms for other agencies, to assist the Headteacher and teaching staff.
* Collate and monitor applications for admissions, including new intake of pupils; provide prospective parents with information on the school; enter new intake onto the Pupil Database, ensuring that the necessary procedures are complied with.
* Complete relevant forms for pupils leaving the school; update the Pupil Database; and send pupils files and record cards to the relevant secondary schools to ensure that procedures are complied with.
* Collate numbers of pupils requiring meals, process paperwork for free school meals and put in orders to ensure that all pupils requiring school meals receive them. Update ‘dinner money’ spreadsheet to ensure correct financial procedures are followed.
* Undertake the recording and banking of all monies in connection with swimming, school uniform, school journeys, dinner moneys and outings in order to comply with financial regulations and audit procedures.
* Deal with any emergency issues in the absence of office colleagues to ensure the efficient running of the school office is maintained.
* Organising the running of school clubs and school trips
* Liaising with teachers, parents, and other professionals including social workers
* Updating school website and social media
The training you will be getting
* Potential for permanent employment for the right candidate.
* Opportunity to progress to higher level apprenticeships
* On the job training with the employer whilst working towards the Apprenticeship Standard - Level 2 Customer Service Practioner qualification.
* Functional Skills, if required.
What to expect at the end of your apprenticeship
* Potential for permanent employment for the right candidate.
You could progress from admin assistant to supervisor or office manager.
* You could also move into other departments, like IT, payroll, or accounting.
* Diploma of Higher Education / Foundation Degree (Level 4/5).
* Being an apprentice will help you develop professional skills whilst earning a salary with some of Kent’s best companies.
* Gain professional skills and experience to enhance your CV and make it more attractive to potential employers.