Purpose of the Role
To assist the Colas Rail teams (Commercial/Delivery/Finance) in facilitating timely payment of all incoming Materials/Plant/Labour/Sub-Contract works and ensuring the Cost Clerk team maintains the DPO (Days Payment Outstanding) requirements of the business.
To collate commercial data as required by the Project team (Accruals/PO Status/Account Issues).
To ensure the timely resolution of all account queries with suppliers and delivery teams.
Person Specification
Experience working in a finance or commercial role within the engineering or construction sector, particularly with contractors as a CE on large civils or infrastructure projects.
* Knowledge of finance systems
* Cost and budget administration
* Financial and commercial reporting
* Proficiency in Microsoft Office (Excel/Outlook)
* Knowledge of PowerBI
* Highly organized and detail-oriented
* Full UK Driving Licence
Key Responsibilities
* Assist with project cost control, focusing on labour, plant, and materials, through tracking orders and reconciling costs with budgets, working closely with SQS/QS.
* Ensure timely Goods Received Notes (GRNs) for all PODs received and liaise with the finance team to maintain DPO within business tolerance.
* Proactively resolve issues related to PODs, invoices, and supplier/delivery team queries.
* Accurately collate, reconcile, and report data from site records, including time sheets, GRNs, PODs, and approvals.
* Liaise with Construction Managers/Supervisors to gather site records, including retrieving documents from MMA compounds if necessary.
* Maintain and review schedules and trackers for labour, plant, and materials, ensuring balanced workloads among Cost Clerks.
* Verify hours, PODs, quantities, and rates with Sub-contractors & Suppliers.
* Organize and reconcile spreadsheet data and system records, maintaining both digital and physical archives.
* Participate in weekly resource usage reporting based on planning meetings.
* Support the Commercial team with cost reports, audits, Sub-Contractor applications, and payment notices.
* Perform other reasonable duties as required.
* Coordinate with Delivery Managers on commercial performance, PO utilization, and problem suppliers.
* Review PO utilization and notify project teams of orders nearing or exceeding 100% utilization, reporting in weekly meetings.
* Work closely with Finance and project teams to ensure compliance with processes, raising concerns as needed.
* Participate in project management team activities.
* Interface with Suppliers & Sub-Contractors.
What we Offer
* Competitive Salary
* 26 days Annual Leave
* Industry-leading Life Assurance
* Healthcare Cash Plan
* Wellbeing Employee Assistance Programme
* Pension Scheme
* Eye Care Vouchers
* Long Service Award
* Season Ticket Loan
* Occupational Health Service
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