The Newcastle upon Tyne Hospitals NHS Foundation Trust
The Assistant Estates Officer - Building will support the Head of Building and senior team members in managing building projects across the Newcastle upon Tyne Hospitals NHS Foundation Trust. The role includes conducting condition surveys, overseeing construction activities, managing contracts, and ensuring compliance with CDM regulations, health and safety standards, and Trust policies. The postholder will monitor planned preventative maintenance (PPM) and urgent reactive works, ensuring they meet HTM and HBN requirements. Working closely with contractors, consultants, and internal teams, they will help maintain a safe, compliant, and efficiently managed estate, ensuring that all building-related activities align with regulatory standards and operational needs.
Main duties of the job
* To assist in managing a variety of building/construction, energy and environmental duties including maintenance, installation, testing, repair and commissioning of services and equipment. This would include plant and equipment in accordance with relevant legislative standards and operational procedures to ensure the building services and infrastructure of the hospital and to provide a safe environment for patients, public and staff.
* Manage minor works and capital projects including responsibility for budgets, programmes and co-ordination.
* Undertake condition surveys to ensure assets are maintained at acceptable standards.
* Shall be prepared to undertake additional training in order to fulfil the requirements of the post, satisfy new regulations/legislation or to further develop their duties. This may include studying for additional qualification on a day release basis.
* To participate in the Estates out of hours "on-call" emergency service.
Job responsibilities
Condition Surveys: The postholder will conduct regular condition surveys, identifying maintenance needs and recommending appropriate actions. Surveys will cover key building elements, including roofs, walls, and floors, with findings documented through reports, photographs, and measurements. The postholder will liaise with contractors and stakeholders to ensure necessary repairs are completed efficiently and in compliance with relevant regulations. Ensuring accurate records and proactive maintenance strategies will be essential in maintaining a safe, functional, and well-managed healthcare estate.
Clerk of Works Duties: The postholder will oversee construction projects, ensuring compliance with design specifications, regulations, and quality standards. They will conduct regular on-site inspections, verifying that work meets the required standards and identifying any deviations or defects. Any issues will be reported to the Building Officer or relevant stakeholders for prompt resolution. The postholder will also ensure compliance with CDM regulations, promoting safe working practices and adherence to Trust policies.
Contract Management Support: Supporting senior team members, the postholder will assist in managing contracts, ensuring contractors fulfil their obligations and deliver work to agreed specifications. Responsibilities include reviewing tender documents, monitoring contractor performance, and verifying that completed works meet required standards. They will track compliance with contractual terms, escalate issues where necessary, and assist in negotiating variations when required.
CAFM Management and Maintenance Coordination: The postholder will manage the CAFM system, ensuring accurate records of planned preventative maintenance (PPM), reactive repairs, and asset management. They will schedule and monitor PPM tasks to maintain compliance with statutory and Trust requirements, ensuring work is completed on time and to the required standard.
Person Specification
Qualifications & Education
* Degree level knowledge acquired through training: Specialist knowledge in particular field of hospital building / architecture (construction / refurbishments / structural)
* An Higher/Ordinary National Certificate (HNC or ONC) in building services Relevant experience
* Hold a full UK driving licence
* Prepared to undertake degree pathway
* Degree in a building or architectural subject
* Have served a building apprenticeship
Knowledge & Experience
* The post holder will have experience in the operation and maintenance of building services found in a large acute hospital site. This will typically involve post qualification experience, including formal training and a good working knowledge of the following key disciplines: Building/CNIL/Construction/Project Management, Health and Safety legislation and other associated legislation, NHS Estates Guidance Documents, Emergency procedures and systems.
Skills & Abilities
* Use all necessary tools including specialised test equipment for electrical, sterilisation and medical gases and other building applications.
* Accurate keyboard and IT skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
#J-18808-Ljbffr