Job summary Spencer Private Hospitals (SPH) are looking for an enthusiastic individual to join our busy Information Governance Team. Based in the beautiful area of East Kent with a Head Office and three clinical sites, with the ability to work remotely, you will work collaboratively across the business to ensure our compliance obligations are persistently met. In short, we are seeking an exceptional individual to ensure that the business continues to evidence its regulatory compliance requirements in the IG space as well as effectively co-ordinating Data Protection Impact Assessments (DPIAs) as well as Records of Processing Activity (ROPAs), Third-Party management and Audits. Reporting to the IT/IG Operations Manager, the successful candidate will work alongside the rest of the IG Team, the IT Team and other key stakeholders across the business as well as external contracted third parties. This role will also work closely with the Senior Management Team, the Head of Digital Transformation and IG Compliance in so far as ensuring that the Digital Strategy is compliant under UK GDPR in that data privacy is embedded by design It is expected that this role can be carried out remotely, however to support the business needs, the successful candidate must be able to travel to all our sites in East Kent. Interview Date: 18th November 2024 Main duties of the job Spencer Private Hospitals (SPH) are looking for an experienced and enthusiastic individual to join our busy Information Governance Team. Based in the beautiful area of East Kent with a Head Office and three clinical sites, with the ability to work remotely, you will work collaboratively across the business to ensure our compliance obligations are persistently met. In short, we are seeking an exceptional individual to ensure that the business continues to evidence its regulatory compliance requirements in the IG space as well as effectively co-ordinating Data Protection Impact Assessments (DPIAs) as well as Records of Processing Activity (ROPAs), Third-Party management and Audits. About us Welcome to a Company that supports you and your future career expectations. Your career past is where you have been and Spencer Private Hospitals Ltd could be where you are heading, you just need to believe. We are a healthcare organisation which strives for and is genuinely passionate about delivering the absolute best in everything that we do and this is reflected in the way that we treat our staff. We believe in excellent communication and engagement which is demonstrated through our Investors in People Accreditation and positive staff surveys. As an organisation, we recognise and uphold the fact that our staff are our greatest asset. We are fortunate enough to be based in East Kent, arguably one of the most beautiful parts of the UK, which often boasts the best weather due to our proximity to Western Europe. Kent is known as `the Garden of England. We are a short hop across the Channel to France with the bonus of fast rail connections to Europe, London and surrounding areas. This and the availability of high-quality schools which support grammar school education as well as academy and private schools ensure that this is an excellent place to settle. We have a CQC rating of Good and are on an improvement trajectory to Outstanding. Date posted 23 October 2024 Pay scheme Other Salary £26,404 to £28,976 a year dependent upon qualifications and experience Contract Permanent Working pattern Full-time, Home or remote working Reference number E0005-24-0069 Job locations Units 2 & 4 Almond House Betteshanger Country Park Betteshanger, Deal Kent CT14 0EN Job description Job responsibilities To provide administration and support in the Information Governance (IG) Team to ensure the organisations compliance with policies and procedures related to IG and to liaise with internal/external data controllers/processors regarding the processing of personal data at or for Spencer Private Hospitals under the direction of the IT/IG Operations Manager. The post requires the holder to maintain a good baseline understanding of data protection laws that affect the UK, as well as associated best practice within the IG space with an ability to determine when confidentiality, tact and diplomacy should be applied is essential, as will the ability to work with levels of staff within SPH. The post will require a degree of flexibility and although predominantly working from home, there will be an expectation to attend all SPH sites (both clinical and Head Office) when required, subject to business needs following instruction from the IT/IG Operations Manager. The ability to travel between sites for meetings, training and other purposes is also essential Job description Job responsibilities To provide administration and support in the Information Governance (IG) Team to ensure the organisations compliance with policies and procedures related to IG and to liaise with internal/external data controllers/processors regarding the processing of personal data at or for Spencer Private Hospitals under the direction of the IT/IG Operations Manager. The post requires the holder to maintain a good baseline understanding of data protection laws that affect the UK, as well as associated best practice within the IG space with an ability to determine when confidentiality, tact and diplomacy should be applied is essential, as will the ability to work with levels of staff within SPH. The post will require a degree of flexibility and although predominantly working from home, there will be an expectation to attend all SPH sites (both clinical and Head Office) when required, subject to business needs following instruction from the IT/IG Operations Manager. The ability to travel between sites for meetings, training and other purposes is also essential Person Specification Experience Essential Proven experience working in an administration environment involving personal data Experience in a regulated environment Knowledge of GDPR An understanding of relevant legislation governing the Information Governance space Experience of working within environments that process personally identifiable information (PII) Desirable Previous experience working in executive support, compliance, assurance, or regulatory/enforcement role Previously worked in a medical/health care environment Skills Essential Good working knowledge of the Microsoft 365 suite Understanding of how to apply legislation in a practical scenario Desirable Problem solving skills Ability to handle confidential information Proactive in handling complex situations and problems Ability to adapt communications skills to stakeholders Other Essential Ability to travel between sites Qualifications Essential Maths and English (GCSE or equivalent) Grade C or above Desirable Information Governance or Data Protection Qualification Personal Attributes Essential Outstanding communication skills Strong Organisational skills Polite and confident telephone manner Organised and methodical in approach Able to work under pressure Ability to act on own initiative Able to meet deadlines Self-motivated Effective communicator Good time management ensuring all tasks are achieved Demonstrates the ability to prioritise workload effectively Flexibility in responding to data breach of serious incidents which may require a site-visit, possibly out-of-hours Person Specification Experience Essential Proven experience working in an administration environment involving personal data Experience in a regulated environment Knowledge of GDPR An understanding of relevant legislation governing the Information Governance space Experience of working within environments that process personally identifiable information (PII) Desirable Previous experience working in executive support, compliance, assurance, or regulatory/enforcement role Previously worked in a medical/health care environment Skills Essential Good working knowledge of the Microsoft 365 suite Understanding of how to apply legislation in a practical scenario Desirable Problem solving skills Ability to handle confidential information Proactive in handling complex situations and problems Ability to adapt communications skills to stakeholders Other Essential Ability to travel between sites Qualifications Essential Maths and English (GCSE or equivalent) Grade C or above Desirable Information Governance or Data Protection Qualification Personal Attributes Essential Outstanding communication skills Strong Organisational skills Polite and confident telephone manner Organised and methodical in approach Able to work under pressure Ability to act on own initiative Able to meet deadlines Self-motivated Effective communicator Good time management ensuring all tasks are achieved Demonstrates the ability to prioritise workload effectively Flexibility in responding to data breach of serious incidents which may require a site-visit, possibly out-of-hours Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Spencer Private Hospitals Ltd Address Units 2 & 4 Almond House Betteshanger Country Park Betteshanger, Deal Kent CT14 0EN Employer's website https://www.spencerprivatehospitals.com/ (Opens in a new tab)