Job summary We are seeking to recruit a Fixed terms team member in our Equipment Service based at our Elland Loan store The successful post holder will provide an administrator service in a busy office environment, dealing with Service users and family members, other professionals from across a wide range of health and social care professionals and other key stake holders We are looking for a friendly, well organised and motivated individual. Main duties of the job Summary of the role: To assist with the day to day operational administration of the Equipment service, therefore flexibility is an important competent of the post. To ensure service delivery and staff information is managed effectively, accurately and that all databases are kept up to date and available Use of our asset and client record management system to update records and schedule deliveries for the technical and driving teams, Answering phone call and email queries from a wide range of service users Working with the management team to highlight issues Updating of any relevant databases About us At CHS we understand the differences in delivering our services in complex environments and we have a flexible approach to meet the needs of our customers. Our Estates and Facilities management functions alongside our Medical Engineering, decontamination and procurement service, provides the following: Fully managed estate and building maintenance Medical engineering/equipment maintenance/ decontamination Procurement advice, guidance and governance Capital project management Transport Grounds maintenance. Portering Catering Cleaning (including robot and deep cleaning) All provided to nationally recognised standards giving you assurance that your premises and equipment will be the best they can, and your customers will have confidence in you as a provider. Date posted 29 January 2025 Pay scheme Other Salary £22,885 a year per annum, pro rata Contract Fixed term Duration 9 months Working pattern Full-time, Flexible working Reference number 372-CHS1526 Job locations Calderdale and Huddersfield Solutions Ltd Huddersfield HD3 3EA Job description Job responsibilities Key Responsibilities: Ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate Using the electronic Asset and client record management system Assisting with the scheduling of delivery's To provide administration support to the Equipment service. Answer telephone calls in a polite and professional manner, taking accurate messages where appropriate for onward transmission or redirecting to other departments. To carry out general office duties such as data-entry, photocopying, laminating, scanning and shredding. To support the teams to maintain accurate, timely and legible records. Attend and take part in team meetings and regular reviews with the line manager(s). To maintain the filing system, including e-filing, for the departments. Ensure the security and confidentiality of all records. Deal with incoming/outgoing mail/email for the departments, distributing and re-directing post accordingly and ensuring outgoing mail is dispatched to the central distribution point. Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports. Job description Job responsibilities Key Responsibilities: Ensure that confidentiality is maintained at all times, only releasing confidential information during the course of employment to those acting in an official capacity and where appropriate Using the electronic Asset and client record management system Assisting with the scheduling of delivery's To provide administration support to the Equipment service. Answer telephone calls in a polite and professional manner, taking accurate messages where appropriate for onward transmission or redirecting to other departments. To carry out general office duties such as data-entry, photocopying, laminating, scanning and shredding. To support the teams to maintain accurate, timely and legible records. Attend and take part in team meetings and regular reviews with the line manager(s). To maintain the filing system, including e-filing, for the departments. Ensure the security and confidentiality of all records. Deal with incoming/outgoing mail/email for the departments, distributing and re-directing post accordingly and ensuring outgoing mail is dispatched to the central distribution point. Be able to input/extract data, using relevant electronic software. To be able to manipulate data and generate basic evaluation reports. Person Specification Knowledge and Skills Essential Familiar with Microsoft office Basic keyboard skills Good organisational skills, ability to priortise and organise own workloads Good verbal and written communication skills Able to complete allocated work within agreed timescales Ability to deal with a wide range of people across all levels of the Trust and external to the organisation Demonstrate self-moviation Ability to learn new skills Must be able to pay attantion to detail and ensure work carried is accurate Experience Essential Experience of using computer systems Ability to work undirected and using own judgment good interpersonal and relationship building skills Excellent ability to communicate effectiviely in writing and face-to-face Qualifications Essential Good standard of education preferably to GCSE standard or equivalent Experience of working within a customer focused setting, office / admin environment General Essential Able to fulfil the health requirements of the post as identified in the job description, taking into account any reasonable adjustments recommended by Occupational Health Must be eligible to work in the UK Ability to work in various locations throughout the network of services provided by the company / CHFT Person Specification Knowledge and Skills Essential Familiar with Microsoft office Basic keyboard skills Good organisational skills, ability to priortise and organise own workloads Good verbal and written communication skills Able to complete allocated work within agreed timescales Ability to deal with a wide range of people across all levels of the Trust and external to the organisation Demonstrate self-moviation Ability to learn new skills Must be able to pay attantion to detail and ensure work carried is accurate Experience Essential Experience of using computer systems Ability to work undirected and using own judgment good interpersonal and relationship building skills Excellent ability to communicate effectiviely in writing and face-to-face Qualifications Essential Good standard of education preferably to GCSE standard or equivalent Experience of working within a customer focused setting, office / admin environment General Essential Able to fulfil the health requirements of the post as identified in the job description, taking into account any reasonable adjustments recommended by Occupational Health Must be eligible to work in the UK Ability to work in various locations throughout the network of services provided by the company / CHFT Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Calderdale and Huddersfield Solutions Address Calderdale and Huddersfield Solutions Ltd Huddersfield HD3 3EA Employer's website https://chs-limited.co.uk/welcome/ (Opens in a new tab)