Job overview
The Royal Marsden has a vital role in championing change and improvement in cancer care through research and innovation, education and leading-edge practice. The Urology Clinical Trials Research Unit focuses on research delivery for patients primarily with prostate and bladder cancers. The trials you will be working on are phase 1-3 trials which are sponsored by commercial companies or academic institutes, where The Royal Marsden is a participating site.
The Clinical Trial Administrator role is a pivotal role, largely focusing on data management by the means of electronic data entry and resolving data queries. You will be in close liaison with monitors and auditors from external pharmaceutical and CRO companies, as well as academic institutions, with a shared goal of ensuring that good quality data is recorded and reported.
The job is based at our Chelsea site, and due to the handling of paper documents, we’re happy to offer one day of remote working. You will be joining a small, fast-paced team, and we’re constantly looking for ways to improve and streamline the service.
Main duties of the job
The Urology Clinical Trials Research Unit focuses on research delivery for patients primarily with prostate and bladder cancers. The trials you will be working on are phase 1-3 trials which are sponsored by commercial companies or academic institutes, where The Royal Marsden is a participating site.
The job looks to support the Urology Research Unit with study administration in order to ensure the efficient and successful delivery of clinical trials according to Good Clinical Practice (GCP), standard operating procedures (SOPs), trust policies and all applicable regulations and governance.
The primary focus of the role is data entry and data management – ensuring that data is entered in a timely manner and following the ALCOA principles, and that data queries are responded to swiftly. The post-holder will be working across various databases, therefore the candidate should be a quick-study and IT literate, with the ability to self-train and work independently.
Other administrative tasks include preparing and printing documents for clinics, uploading documents onto databases, and assisting with monitoring visits where you would meet external monitors, filing and maintaining trackers.
Detailed job description and main responsibilities
specifications :
Data Management
1. Database Training - Being trained and using various databases and system, with the ability to adapt between platforms with ease.
2. Navigating Digital Health Records – being able to navigate the EPIC system (digital health records) to access patient records
3. Maintaining trackers – updating spreadsheets with information such as when patient visits have occurred
Assisting Monitoring Visits
4. Arranging visits – liaising with the trial monitor/CRA to schedule monitoring visits according to protocol schedule, as well as both of your availability. This includes requesting IT access for the monitor.
5. Facilitating the visit – greeting the monitor at Main Reception, and escorting them to the monitoring room, ensuring their IT access works and they have access to the patient and trial folders
6. Monitoring report – after the visit, a monitoring report will be sent to the research team with a list of findings. The CTA should close any open findings relating to data.
Person specification
Education/Qualifications
Essential criteria
7. Educated to at least GCSE/A level or equivalent
Desirable criteria
8. Educated to degree level or equivalent in Health/ Medical/ Science field
9. Knowledge of GCP guidelines
10. Good understanding or medical terminology
Experience
Essential criteria
11. Experience in working with databases / data entry
Desirable criteria
12. Experience of working in a hospital setting / pharmaceutical company / CRO / academic or non-commercial institute
13. Experience of working in a cancer trials unit or trials unit
14. Experience of working in an administrative / IT role
Skills /Knowledge
Essential criteria
15. Knowledge of using Microsoft Office, particularly MS Exce
16. Excellent communication skills with multidisciplinary members
17. Demonstrated problem-solving skills
18. Ability to prioritise workload and plan time
19. Able to work independently
20. Able to remain calm and demonstrate tact and diplomacy whilst under pressure
21. Able to manage expectations and be resilient when multiple deadlines are given so that workload is manageable
22. Attention to detail
Desirable criteria
23. Familiar with CRFs (case report forms) and/or trial databases
24. Critical thinking
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
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