Rota & Resource Coordinator - Clinical Administration (OGN)
Sheffield Teaching Hospitals NHS Foundation Trust
You will play a crucial role in ensuring efficient and effective staffing within our medical teams. Your responsibilities will encompass various aspects of rota management, continuous improvement, and compliance. The service areas involved are:
1. Medical staffing rotas & leave administration.
2. Medical changeover, induction & education.
3. Mandatory Training.
4. Medical Invoice administration and cost per case income collection.
Supporting Service Coordinator, Clinical Director, and Clinical Leads to coordinate the delivery of induction and transparent deployment of clinical staff to deliver resilient clinical services. To action processes for planned leave and unplanned leave. To contribute to the maintenance of transparent robust, accurate and comprehensive medical rotas. To coordinate each medical changeover and induction programme within the directorate as well as the annual medical education programme. Finally, administer all medical invoices and the collection of available cost per case income.
Main duties of the job
We are seeking an enthusiastic and highly motivated individual to provide comprehensive support to the Service Coordinator and medical staff in the Obstetrics and Gynaecology department. The primary responsibility will be managing medical staffing rotas, processing both planned and unplanned changes, and coordinating medical changeovers and inductions.
The successful candidate will have excellent organisational and communication skills, strong IT skills, a flexible approach to working, administrative experience, and the ability to work autonomously.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes a firm commitment to professional development of its staff together with the provision of an excellent health and well-being support service.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
* Educated to GCSE standard, including, Maths and English language at Grade C/4 or above.
* Knowledge of the full range of administrative policies and procedures, acquired through training and relevant experience.
Experience
* Relevant experience working within health services in either a secretarial or clerical capacity.
* Experience of using computerised information systems and/or Patient Administration Systems.
* Experience of database/spreadsheet management.
* Experience of coordinating a rota.
* Experience of coordinating planned and unplanned leave.
* Experience of coordinating the arrangements for programmes of events.
Skills and knowledge
* Ability to communicate sensitive and/or complex information, clearly and effectively with staff at any level, both verbally and in writing.
* Ability to prioritise effectively, including when working to tight deadlines.
* Demonstration of confident skills using Microsoft Office packages, including Word & Excel.
* Ability to produce detailed reports including numerical/financial information.
* Competent to interpret basic numerical information.
* Ability to keep accurate and appropriate staff records.
Personal Qualities
* Ability to solve problems.
* Ability to be flexible when task priorities need to be amended.
* Ability to remain level-headed in a fast-paced and stressful environment.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Salary: £24,071 to £25,674 a year pro rata for part-time staff.
#J-18808-Ljbffr