I'm currently recruiting for an experienced Office Operations Manager to work for a leading Law firm based in Crawley. The role will involve:
* Providing support to the Head of Office Operations and Office Managers in managing the offices.
* Assisting in implementing procedures relating to the premises and Office Services function including M&E requirements, Health & Safety policies, office admin tasks, and maintenance works.
* Providing support on premises projects including moves and refurbishments.
Responsibilities and Duties:
* Managing the diaries of the Float Office Service Assistants.
* Providing first line support for Office Managers on any issues.
* Assisting in implementing and regularly monitoring administrative processes in the Office Services function, including occasional support to the Office Services team including post, printing, etc.
* Supporting the Head of Office Operations on the implementation of the firm’s Health & Safety policies and procedures, including working with the Head of Office Operations to maintain the firm’s Health & Safety accreditations.
* Working with contractors, agents, landlord, trusted advisors, and the Head of Office Operations to ensure the firm’s premises are safe, secure, and well maintained.
* Tracking and supporting DSE assessments/requirements across the firm.
* Supporting the collation of information relating to the premises and Office Services for accreditations, tenders, and environmental reporting.
* Assisting with projects including mergers, premises moves, and fit-outs.
* Involvement in managing the firm’s Business Continuity & Information Security procedures and policies.
* Being one of the emergency out of hours contacts for the building.
* Undertaking such duties that are consistent with the job description as assigned by the Head of Office Operations or Operations Director.
Knowledge, Skills and Experience Required:
* Previous premises administration or office services experience preferred.
* Excellent communication skills and ability to work as part of a team.
* Flexible in approach to work and hours worked required.
* Competent in using Microsoft Office including Word, Excel, and Outlook.
* Good reporting skills and ability to present information clearly and accurately with attention to detail.
Benefits:
* 25 days holiday (of which 3.5 are taken during the Christmas period), plus Birthday holiday, plus Bank Holidays.
* Life Assurance
* Private Healthcare
* Employee Assistance Programme
* Sodexo Discounts
* Pension Scheme
* Interest-free season ticket loans
* Cycle to work scheme
* Discounts on Legal work
Please apply as soon as possible - this is an excellent opportunity to work for a friendly, well-established company.
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