Group Practice Executive, £38-40k, Belfast. Our client is a large global law firm based in Belfast City Centre.
They currently wish to recruit an executive level secretarial support to the Digital Legal Delivery Partners, and work with them to achieve their business aims, client requirements and deadlines and deliver an exceptional client experience.
Executive Support role duties are as follows:
• Develop a sound knowledge of Digital Legal Delivery (globally); the Digital Legal Delivery Partners practices and their immediate team.
• Proactively manage and understand partner diaries using business knowledge to prioritise commitments. This will include organising appointments, conferences, and meetings via multiple methods (videoconferencing, teleconferencing, client office software etc), considering lead and travel times, and coordinating meeting preparation and post-meeting actions.
• Coordinate detailed, multi-centred travel arrangements and provide detailed itineraries. This includes consideration of short/long term accommodation, visas, offsite meeting requirements and other business commitments. Ensure relevant global travel is included in the International BD visit report.
• Coordinate and assist with global visits/visitors.
• Diarise, manage, and coordinate lunches and dinners and other events as required, including reviewing venues and menu planning and ensuring costs are maintained against budget.
• Proactively manage all communications both in and out of the partners office and maintain responsibility for ensuring everything is dealt with a timely fashion:
o Manage own email and partners' and email as required.
o Respond to communications and draft correspondence as appropriate.
o Filter, evaluate and prioritise incoming communications, proactively dealing with queries (including meeting invites) and raising with the partners when necessary. Deal with mail/ post in the same manner.
The successful candidate will work closely with the Managing Partner so the following skills and experience are essential for this role:
Key Skills and Experience
1. Demonstrated at least 5 years high level experience as a Secretary/PA working in a professional services environment (legal experience is desired).
2. Previous experience of supervision or leadership of a team of PAs
3. Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).
4. Excellent attention to detail.
5. Strong judgement and problem-solving ability.
6. Excellent communication skills, both written and verbal, and can communicate across cultures and any level of the business.
7. Proven high level organisational and time management skills with the ability to think ahead, prioritise the workload and work under pressure to meet deadlines.
This role offers a Competitive salary, excellent benefits package along with hybrid working.
For more details please email your CV in confidence through the link or contact us on
By applying for this role you are consenting to Energis Recruitment holding your details for a period of 12 months to be considered for other roles. As a candidate you have the right to consent or object to this.