Contents Location About the job Benefits Things you need to know Apply and further information Location Carterton, South East England, OX18 3LX About the job Job summary RAF Brize Norton is the largest station in the Royal Air Force with approximately 7,200 personnel a combination of military, civilian and supporting contractors, together maintaining the highly operational output of both regular and reserve units. The Station is home to the RAF's Strategic and Tactical Air Transport (AT) and Air-to-Air Refueling (AAR) forces, as well as host to many lodger units and personnel from all armed services. With its mixed fleet of aircraft RAF Brize Norton provides rapid global mobility in support of UK overseas Operations and Exercises, as well as AAR support for fast jet aircraft both on Operations and in support of UK Homeland Defence. This position comes under the Stations Business and Resource Management (BRM) Wing. The Wings mission is to provide an Integrated Business Unit which will help equip the station with the necessary governance systems and Financial and Workforce resources required to support deployed operations and generate air power, ensuring that resources are committed effectively and efficiently. This position is advertised at 37 hours per week. Job description Job description You will report to EO Civilian Workforce Planner and will be required to carry out the following tasks: · Ensure all applications for travel, accommodation and overseas car hire reservations are submitted using the correct Travel Cell forms, which must be completed in full and in compliance with any published policy. · Ensure the correct and proper authority is obtained prior to booking travel or accommodation in accordance with current Travel Cell and MOD/Air Command policy. · Co-ordinate and arrange necessary duty travel, accommodation and overseas car hire by the most efficient and economic means to meet the requirements of the customer and achieve best value for money within any capped cost limits. ·Provide written confirmation of travel, accommodation and overseas car hire reservations to customers, ensuring that they are fully aware of all dates, times and itineraries etc. ·As a Travel EPC (Electronic Procurement Card) Holder, utilise your EPC on an exceptional basis to arrange any travel which, for valid reasons and as agreed by Line Management, cannot be booked via Defence Travel/GBT, maintaining an appropriate transaction log. ·Monitor and consult appropriate published Joint and Air publications, Staff Instructions etc as and when appropriate when making travel and hotel reservations. ·Maintain a Travel Cell Register for all approved and subsequently booked travel and hotel etc reservations relating to duty travel. Maintain all appropriate records, registers and document archives to maintain appropriate audit trails, retaining these for a period of 6 complete financial years ·When asked to make hotel reservations, ensure that Service Accommodation is utilised whenever possible and JPA Form 008s are obtained when this is not available. ·Provide advice and information to line managers, budget holders and customers on available travel and accommodation options and relevant costs as and when requested.. Regularly review and improve Travel Cell processes to ensure best practice is applied and improve services to customers. ·Compile ad-hoc statistics and data/cost reports using appropriate Travel Cell records as and when requested by line management. ·In conjunction with the other Travel Cell Clerks, assist in the reconciliation of the monthly Defence Travel Management Information (DTMI) reports from Air Command against booking registers reporting any findings to the Audit and Assurance EO. ·Investigate any expenditure not booked via the Travel Cell, seeking line management approval to raise bills against individuals when necessary. .Due to the customer facing nature of the department as a whole, the successful candidate will also be cross trained in two other areas within the Wing- Bills and Recoveries and the EPC office in order to provide cover in times of staff absences. Person specification This position is a busy, high tempo role, with frequent short notice requests coming in for immediate action. Successful applicants have to be good at prioritising their workload and able to deal with high pressure situations in a collected and calm manner. Since the position utilises various systems for booking travel (Defence Travel Booking Tool and Clarity), good IT skills are essential, and while previous exposure to these systems is highly desirable, it is not essential as training will be provided on the job. Behaviours We'll assess you against these behaviours during the selection process: Working Together Delivering at Pace Making Effective Decisions Managing a Quality Service Benefits Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Applications for this position will only be accepted via Civil Service Jobs. Submissions via alternate means will not be considered. Once the vacancy has closed, applications will be sifted and those who meet the minimum score criteria will be brought forward for interview. Interviews will take place face to face at RAF Brize Norton. At sift, you will be assessed against your CV and/or Statement of suitability and the following: Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. Working Together Delivering At Pace Making Effective Decisions Managing A Quality Service At interview, you will be assessed against the following: Working Together Delivering At Pace Making Effective Decisions Managing A Quality Service When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Leanne Hudson Email : leanne.hudson932mod.gov.uk Telephone : 0300 159 5054 Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments 20230523 - RAF Candidate pack Opens in new window (pdf, 522kB) Candidate Information Pack Opens in new window (docx, 31kB) MOD Candidate Pack 2024 Opens in new window (pdf, 1562kB) Share this page Print Email Facebook Twitter LinkedIn GMail