Business Professional and Paralegal Job Openings
Job Description - Human Resources Coordinator (1674)
Job Description
Description
Position Overview:
Supports the Office and HR Manager and the Talent and Business Professional teams, coordinating and administering daily services and activities for Human Resources and Office Administration.
Primary Duties and Responsibilities:
* Employee Lifecycle
o Recruitment
+ Utilize the Firm system to create job descriptions and work with wider HR team to establish salaries for vacant positions.
+ Liaise with recruitment consultants regarding job roles, use Taleo to monitor and screen applicants, act as the first line filter for applicants, and arrange and schedule interviews with relevant business professionals.
+ Create, maintain, and close recruiting requests; keeps job postings updated on the firm’s intranet and internet websites.
+ Coordinate terms and conditions with new recruitment consultants as needed.
o Onboarding
+ Initiate background screening, internal conflict checks, request references and undertake Right to Work checks for all new business professional employees.
+ Coordinate new hire processing, including obtaining employee IDs and telephone numbers, and requesting computer equipment and password set-up.
+ Perform all necessary HRIS functions to hire, transfer, or terminate employees, including creating Employee Information Reports; processing Employee Change of Status forms, and distributing paperwork to appropriate departments.
+ Coordinate and complete orientation schedules for new business professionals (and attorneys as needed), including arranging training sessions with other departments.
+ Conduct first-day orientation for all new employees, including obtaining necessary paperwork, providing tour of the firm and escorting employees to their office/workstations.
+ Conducts Benefits overview meetings with all new employees.
o Employment
+ Ensure all employees are enrolled in benefit schemes; promptly notify benefits providers of any changes, such as new addresses, name changes, and adding dependents.
+ Coordinate with employees to keep all absence records up to date, including holiday, sick, personal leave, and other leaves of absence. Use system data to run absence reports as requested.
+ Monitor probation period end dates and liaise with line managers regarding new hire performance during the probationary period.
+ On request of the Office and HR Manager, issue appropriate correspondence confirming probation status.
o Offboarding
+ Terminate employees on HRIS systems; liaise with appropriate departments to ensure a smooth departure.
+ Cancel benefits as of the appropriate leaving date.
+ Liaise with payroll to confirm leave date and any holiday pay due to employee.
+ Arrange exit interviews.
* HR Operations
o Coordinate and handle internal and external HR enquiries; including verification of employment requests, escalating to the Office and HR Manager as needed.
o Maintain and update all HR documents as necessary.
o Keep all HR electronic files up to date and ensure current filing.
o Coordinate with employees to keep all data records up to date, implementing changes on HR systems, and confirm changes to benefits providers.
o Keep employees informed about changes to benefits and renewals.
o Process Human Resources invoices and expenses for payment on Firm’s financial services systems.
o Liaise with reception and other business professionals when V&E employees visit the London office; coordinate allocated office space, temporary security passes, and ensure all visitors are registered with building security/reception.
o Integrate with wider firm, in particular HR/Talent personnel in all Firm offices.
* HR Initiatives
o Coordinate wellness initiatives for London office.
o Assists with various HR events, including wellness, business professional appreciation, and milestone events.
o Provide support on policy/procedure updates, communication, and training where needed.
o Attend HR and employment webinars and events as required.
o Keep abreast of changes in HR market practices and report on updates to employment law changes as identified.
o Schedule meetings, interviews, and other HR related events.
Secondary Duties and Responsibilities:
* Performs other duties as assigned.
Working Conditions:
* Minimum of four days in-office with one day available to work from home subject to approval and business demands.
* Job is subject to time pressures and constraints.
* Occasional overtime may be required.
Qualifications
Education:
* High School education, bachelor’s degree or HR qualification preferred. Experience considered in lieu of education.
Experience:
* Two to three years of human resources administrative experience, preferably in a law firm or similar professional services environment required.
Special Knowledge:
* N/A
Technical Skills:
* Proficiency in Windows operating systems and Microsoft Office Suite and/or related software; aptitude to learn and become proficient quickly in a variety of software/systems. Experience with recruiting, human resources, or similar systems (such as Oracle, Taleo, ViDesktop, etc.) advantageous.
Attributes:
* Strong communication and organizational skills; ability to work with a team of highly skilled professionals in situations that require diplomacy and confidentiality; self-starter who can work independently and in a team environment; detail-oriented; Good organizational skills and ability to juggle multiple work streams. relationship building skills; ability to maintain a good rapport with various personnel at all levels.
Qualifications:
* Ability to handle sensitive and/or confidential documents and see projects through to completion.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.
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