THIS POST IS FIXED TERM/SECONDMENT FOR 24 MONTHS DUE TO NEED OF THE SERVICE.
We are seeking a highly organized and proactive Personal Assistant / Senior Administrative Officer to join our dynamic team as we support the organisation's financial recovery and sustainability. This role is pivotal in providing comprehensive administrative support to our senior management team, ensuring the smooth and efficient operation of our services.
This is an exciting opportunity to join a new team that supports and works across all areas of the health board.
Key Responsibilities:
1. Provide high-level administrative support to senior management, including diary management, meeting coordination, and minute-taking.
2. Handle confidential information with discretion and professionalism.
3. Prepare reports, presentations, and correspondence.
4. Coordinate and manage projects, ensuring deadlines are met.
5. Liaise with key stakeholders, maintaining effective communication channels.
6. Assist in the planning and organization of events and meetings.
7. Perform other administrative duties as required to support the team.
The post holder will provide a comprehensive, efficient, and effective high-quality administrative service and be the first point of contact for the Service and Team, ensuring a professional and positive attitude at all times and will:
1. Organize and plan the daily schedules, dealing with sensitive and confidential information appropriately, utilizing diplomacy at all times.
2. Assist the Managers and Team in undertaking projects and tasks to support their workload and provide accurate and well-presented correspondence, reports, and letters.
3. Participate and contribute towards the development of electronic working models in order to maximize the benefits of desktop technology and improve processes across the Service dealing with correspondence, emails, letters, reports, memos, faxes, complaints, and requests from internal and external bodies.
4. Work autonomously through the working day and manage workload effectively undertaking other duties/projects as required.
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK, we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity; or whether they are pregnant or have recently been on maternity leave, married or in a civil partnership; or whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Please see the attached job description and person specification for a detailed outline of the job requirements. This is available for you bilingually, in English and Welsh.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
#J-18808-Ljbffr