Our client, a world renowned educational facility, is seeking a part time Executive Assistant to the Principal as a job-share with an existing colleague. The post-holders are responsible for providing efficient and effective comprehensive administrative and secretarial support to the Principal at the highest level, in a largely independent and self-managed capacity.
Major duties and responsibilities:
1. Act as a first point of contact for email, telephone and postal enquiries.
2. Resolve first-line enquiries where possible, ensuring that the Principal is aware of any urgent ongoing issues.
3. Effectively manage incoming correspondence, including, as appropriate, directing such correspondence to other staff for action, and replying to a range of routine issues without reference to the Principal.
4. As appropriate, monitor the Principal’s email inbox and deal with messages accordingly.
5. Ensure that the Principal is briefed on his daily schedule and prepared effectively for meetings.
6. Diary management.
7. Ensure that files (paper and electronic) are maintained in an accurate and timely manner, in accordance with Data Protection and GDPR policies.
8. Planning for the Principal’s role in regular events.
9. Assist other College Officers and departments as required.
10. Various administration tasks.
11. Administer travel and accommodation arrangements, as necessary, both within the UK and internationally. Liais...