Employer 279 University Hospitals Sussex NHS Foundation Trust
Employer type NHS
Site Royal Sussex County Hospital
Town Brighton
Salary £24,071 - £25,674 per annum pro rata
Salary period Yearly
Closing 29/12/2024 23:59
Ward Administrator
Band 3
About our Trust
At UHSussex we’re proud to be at the heart of the NHS. As one of the UK’s largest acute Trusts, we’re a leading example of the excellence, ambition, and values that have embodied the NHS for over 70 years.
Our hard-working, talented, and dedicated people work together towards a common goal – to always put our Patient First. In fact, our mission is summed up by our ‘where better never stops’ motto and you will play a part in driving us forwards and in improving the lives of patients across Sussex.
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work-life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Job overview
We have a great opportunity working on our Inpatient wards in Royal Sussex County Hospital, for a responsible and enthusiastic individual to join our team of Ward Administrators.
There are Full time positions & Part time roles 16 hours and 37.5 hours - Shift pattern Monday - Sunday 0800-1600 & 1200-2000
The successful candidate will provide a focused administration service within the Clinical Administration Inpatients Department.
We are looking to recruit flexible, dynamic, and motivated ward administrators for our fast-paced and friendly Inpatient Team to help ensure adequate coverage of duties across a defined group of wards and departments. You will be working to ensure the efficient and timely admission, transfer, and discharge of patients, dealing with patients’ medical notes and being responsible for the accurate and timely input of information into our PAS system for the purposes of patient care and data quality.
Main duties of the job
You will be required to work in close contact with patients, relatives, and a multidisciplinary team of nurses, doctors, physiotherapists, or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will have to deal with queries face-to-face, on the phone, and via email. For this reason, the post holder will have excellent communication and spelling skills alongside the ability to multitask and remain calm under pressure.
Brighton and Sussex Universities Hospitals Trust is committed to ongoing training and we actively support staff development within the department.
Posts in the Trust are subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Criminal Records Bureau to check for any previous criminal spent and unspent convictions, reprimands, and cautions.
Appointment to this role will commence at the lowest salary point unless confirmed otherwise by HR Employment Services (Recruitment, Administration & Terms and Conditions).
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching, and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
You will be required to work in close contact with patients, relatives, and a multidisciplinary team of nurses, doctors, physiotherapists, or pharmacists amongst other professionals. You will be one of the first faces our patients and relatives will see when they first walk into our hospital, and you will have to deal with queries face-to-face, on the phone, and via email. For this reason, the post holder will have excellent communication and spelling skills alongside the ability to multitask and remain calm under pressure.
The role includes a wide range of general administration tasks including working mainly with PAS Careflow System and Symphony. Other tools include Outlook, Excel, Word, Spine Portal, Bloodhound, or Panda. Previous experience on our systems is not required as training will be provided; however, computer literacy and good knowledge of Microsoft Office is a must.
Person specification
* Communication Skills - Verbal and Written
* Administration Skills
* Ability to Multitask
* Working as a team
* IT Skills
* Working knowledge of NHS organisations
* Knowledge of Word, Excel, PowerPoint, Access, and other related PC applications
* Knowledge of data protection and Caldicott
* Knowledge of System C Medway (trust-based administrative system)
Equality, Diversity, and Inclusion
* Evidence of having championed diversity in previous roles (as appropriate to role)
* Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigration eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker.
Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest we may close adverts earlier than specified.
UHSussex reserves the right to close the role early if we receive a high volume of applications.
Further Information
For help with the application process for non-medical vacancies only, please contact the Resourcing Team by Email: uhsussex.non-medicalvacancies@nhs.net
Employer certification / accreditation badges
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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