A rare and exciting opportunity has arisen for a permanent office based Administrator with a successful family run construction business who are one of the market leaders in their specialist field. Situated by junction 5 off the M3 so must have own vehicle. Full and comprehensive training will be given. 8.30am-5pm, 40 hours per week. 26k salary and genuine scope for career progression within the business. Administrator Summary of Role - The role encompasses assisting with the set-up and running of all our clients projects. The focus will be on the day-to-day coordination /supervision of the projects specifically by purchasing materials, procuring hire/equipment, arranging accommodation for staff, arranging deliveries to site/warehouse, and assisting all members of the team in all aspects of the projects. You will work closely with the Project Management team, Contracts Manager and installers on a day-to-day basis. You will ensure that any procurement for projects is consistent with costs allowed and where possible ensure the best prices are achieved and are competitive. Contribute with ensuring that projects are completed on time and in budget. Administrator Main Responsibilities - · Placing all material orders with relevant supplier for all projects. · Preparation and issuing of project black pack for installers. · Report differences in estimating and buying prices with Project management team and Estimating Team. · Report if excess materials are requested and query before ordering any additional material with Project management team and Estimating Team. · Place bulk orders with each supplier for each project at agreed or improved rates. · Ensure all returned materials are returned to stock and update material lists daily. · Update current livestock levels daily. · Ensure that all installers return project black packs and have completed the required sign off sheets clearly indicating scope of work and any specific detailing. This information must be scanned and uploaded to the S. Drive on the respective Project file. · Update material tracker promptly on all material movements throughout the project to ensure job is on target to achieve expected profit. On completion of each job ensure that all information is accurate. · Arrange and coordinate all deliveries to site with assistance from Project Supervisor. · Liaise with Project supervisors /Sub Contractors working in live projects regarding any additional materials required on a daily basis to ensure material ordering cut off times are adhered to, and site works are anticipated. · Attend weekly Progress Meeting and update workbook with site progress. · Attend project handovers with Estimators to ensure technical understanding of projects and logistical requirements. · Booking inductions with contractors for operatives etc. and issuing information online to operatives. · Booking of accommodation for installers as and when required. · When required order hire equipment and maintain accurate record of current hire equipment ensuring this is off hired prior to leaving site. · Complete a monthly stock take liaising with warehouse staff of all materials held in the warehouse, on site or on company vehicles. · Compile monthly stock report following Stocktake. Administrator Other Responsibilities - · Ensure rapid and accurate communication with other personnel/departments as required · Build strong and dependable relationships with your colleagues both office based and site based. · Build strong relationships with all Suppliers ensuring best pricing, delivery reliability, and working with them to understand our requirements. · Develop a good understanding and knowledge of waterproofing products. · Assist with checking and resolving all invoices for materials purchased and hired equipment · Assist with providing Senior Contracts Administrator and Financial Manager with financial values for materials used from stock, purchased materials brought back from site for each project worked on in each month when required. Administrator Experience and Skills - Self-awareness Conscientious approach to work Ability to meet deadlines and adapt to urgent tasks Confidence in dealing with customers/suppliers Good knowledge of construction industry Ability to work as part of a team Good communication skills Prioritisation of workload Good timekeeping Exercise diplomacy at all times when dealing with customers and provide a high level of customer service Personal Attributes - Professionalism and personal presence Attention to detail Accuracy Polite mannerism Flexible working where required Staff Responsibility - · To work within the company’s rules as set out in the contract of employment and company procedures, including adherence to company procedures where appropriate · To recognise personal responsibility for Health and Safety within the working environment · To attend such training sessions/courses as may be deemed appropriate by the company · To maintain regular meetings with the Management/Directors · To display role model behaviour and unconditional teamwork at all times Benefits - · 25 Days holiday per annum plus 8 UK Bank Holidays, · auto enrolment pension, · ample parking · eligible for the company-wide bonus scheme. 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