Details:
Location: W1U 3BN
Category: Events
Salary: The salary for this role is £27,500 per annum.
Contract type: Contract Permanent
Hours: Full time
Telephone: 02075639544
Events Administrator
Venue & Location Hire
1. Respond to initial client enquiries in a polite and professional manner by telephone and e-mail.
2. Maintain and update all internal administration systems including the events diary, CRM system and Outlook, as well as maintaining all related paper and electronic filing systems.
3. Collate relevant event details in a timely manner and communicate this information internally to other departments including: creation and distribution of event schedules, crew and guest lists and weekly updated confirmed event data.
4. Collate supplier commission income with all invoices requested, logged and issued in a timely manner in order to achieve accurate finance reporting.
5. Manage the booking of Guide Lecturers and Curators for events and early morning tours.
6. Manage monthly and occasional booking of contractors, such as porters and cleaners, for events and all other departments when required.
7. Administer all transport information for events such as raising and logging all taxi invoices in relevant databases and be prepared to perform routine transportation reviews and self-audits as required.
8. Collate all staff overtime for the department.
9. Proactively manage the administration of the accredited supplier tender process and review supplier applications alongside the full Venue Hire team.
10. Proactively manage all venue hire internal cultivation events to an exceptionally high standard with minimum impact to the building.
11. Assist the Venue Hire Team, on occasion, with the operational support and management of client events and commercial filming and photography bookings.
Marketing
1. Maintain events promotional and marketing material, including routinely updating website listings and filing images.
2. Proactively create, plan and programme digital content for the department’s social media account, such as Instagram.
Other
1. Establish excellent working relations with clients and their suppliers (e.g. caterers, florists, production specialists).
2. Attend regular networking events, both on and offsite, with suppliers, venues and industry professionals.
Location: National Museum Directors' Council, Tate Britain, Millbank, London SW1P 4RG.
#J-18808-Ljbffr