JOB ADVERT Job Title: Event Coordinator - Venue Sourcing Salary: 28,000 Location: Stourbridge Job Type: Permanent Discipline: Live Events Reference: 161 The Opportunity Our client is a global creative communications agency are looking for an experienced Venue Sourcing Executive to join our growing Venue Finding team. Based in the West Midlands, you will be sourcing venues for a variety of clients and will thrive in a fast paced, busy environment. Preferably you will have a love of venues and all things travel, good knowledge of UK and International venues, strong organisational skills, be capable of working on your own initiative and be an excellent communicator. About The Company: Our client is a full-service, global creative communications agency with employees across the London, The Midlands, and Manchester. They specialise in Live and Virtual Events, Communication Campaigns, Strategic Vision Support, bespoke films, and Incentive Travel Programmes. Their focus is on translating your strategy into experiences and communications that excite and engage audiences. About You: Our client is seeking an individual who embodies a proactive and detail-oriented approach to event planning and venue finding. The ideal candidate will possess outstanding communication skills, both oral and written, and have a natural ability to build rapport and maintain effective relationships with clients, venues, and colleagues alike. You should be able to listen intently and understand client requirements, translating them into creative and practical solutions. Your exceptional attention to detail will ensure that all proposals and cost sheets are accurate and comprehensive, showcasing your ability to deliver high-quality work under pressure. With a background in venue finding, ideally in an agency environment, you'll bring valuable knowledge and experience to the role. Your initiative and autonomy will empower you to take ownership of your responsibilities, while your calm demeanour under pressure will inspire confidence in clients and team members alike. Key Responsibilities: Brief Taking – understand the client requirements to fulfil the brief. Ability to listen intently to be able to propose suitable venues and destinations to match the brief. Clear verbal and written communication to venues ensuring all aspects of brief is understood to meet the client requirements. Ensure all briefs are entered onto the systems accurately. Venue Finding – research suitable venues and destinations to fulfil the brief and that work well with the different client brands. Meeting Financial Targets - ensure financial targets are met through maximising and negotiating best commission terms from venues. Negotiating - negotiate with venues to ensure that clients are presented with cost effective solutions. Proposal writing - produce creative and accurate proposals within the agreed service levels. Accurate, detailed, and researched information obtained to ensure that the presentation is comprehensive and in line with the brief and must be available to view through the system as main tool but ability to use other methods if required. Client Liaison – Attend client site visits on your own or with senior production staff. Build long lasting relationships and prepare account plans for 3 main clients each year to grow business. Clear effective verbal and written communication always maintained. Venue & Destination Knowledge - constantly look to expand and enhance knowledge of venues and destinations. Time Management - ability to work with multiple clients and prioritise tasks. Ensure that all tasks are completed according to agreed SLA. Prioritise call activity in order of importance. Process adherence - in line with ISO 9001. Adhere to all ISO 9001 processes that are involved with the project from inception to completion. Time Management - ability to work on multiple projects and prioritise tasks. Ensure that all tasks are completed according to agreed SLA. Prioritise briefs in order of importance. Cost Sheets - produce accurate cost sheets utilising the organisation template within agreed SLA. Detailed and accurate cost sheets to be produced alongside the proposal. All negotiated pricing to be included. Venue liaison - Clear and effective lines of communication to be established with venues. Sourcing, rate and contract negotiation throughout. Venue service delivered to the client’s standards and expectations. Confidently organise and attend venue show rounds and accurately complete organisation site inspection report. Negotiate best available commissionable rates, accurately confirm client requirements with the venue and negotiate contract terms & conditions. If requested by the client/account team, liaise with the venue on all final details including all catering and logistical requirements. Proactive self and professional development Knowledge/Qualifications: Previous venue finding experience, ideally in an agency environment Skills/Abilities: Excellent communication (both oral and written and excellent interpersonal skills) Ability to be proactive and use your initiative Excellent attention to detail Excellent IT skills (Word, Excel, Outlook, PowerPoint) Ability to prioritise responsibilities under pressure and deliver to deadlines Excellent time management and organisational skills Autonomous – taking ownership and responsibility Ability to remain calm under pressure Flexible – ability to adapt in the moment and responsive to change Ability to work in a team Please note due to our rural location you must have a full driving licence and have a car Embracing Diversity: Your Unique Perspective Matters At Disrupt Talent, we believe that diversity drives innovation. We welcome applications from individuals of all backgrounds and experiences. Our recruitment process is designed to be supportive and accessible, so if you need any adjustments or accommodations, don’t hesitate to reach out. We're here to ensure your experience is seamless About Us: Disrupt Talent – Your Recruitment Partners At Disrupt Talent, we don’t just match candidates to jobs; we empower our clients in the live events and exhibitions sector by connecting them with outstanding talent. As specialists in this dynamic industry, we are passionate about building innovative teams that transform ideas into unforgettable experiences. If you would just like an informal chat about the marketplace and your potential options, please just give us a call 01926 954154 or drop us an email at heydisrupttalent.co.uk Let’s Create Extraordinary Experiences Together liveevents events exhibitions sales businessdevelopment