Governance & Compliance Assistant
c.£40,000 per annum
Bedford
Permanent
Hybrid Working
Are you passionate about governance, compliance, and data protection? Join our dynamic team to provide essential support services in managing conflicts of interest, gifts and hospitality, legal requests, business case processes, freedom of information requests, data subject requests, policy frameworks, and more. You'll also play a crucial role in supporting the Board, sub-committees, and Executive Committee, while leading initiatives to enhance governance, compliance, and data protection efficiencies. If you're ready to make a significant impact, we want to hear from you!
Role Overview
The Governance & Compliance Assistant will report directly to Head of Governance. In this role, you will be responsible for:
Support to Function (70% of the role)
* Manage and monitor conflicts of interest and gifts and hospitality registers.
* Advise colleagues on the business case portal and manage its administration.
* Process legal requests and support the Head of Governance in managing contracts.
* Conduct legal horizon scanning and liaise with internal subject matter experts.
* Respond to Freedom of Information and data subject requests.
* Maintain the organisation's policy environment and data protection systems.
* Flag related risks to the Head of Governance and provide cover for the Data Protection team as required.
* Undertake additional tasks as requested by the Head of Governance.
Governance Support (10% of the role)
* Assist in the organisation of governance meetings, including calendar planning, setting up physical/dial-in arrangements, agenda setting, and the distribution of meeting papers.
* Produce high-quality minutes and maintain the Board Software portal and contract.
* Provide cover for the Governance team as needed.
Continuous Improvement (20% of the role)
* Identify opportunities for continuous improvement of team processes.
* Maintain automated team planners, decision logs, and relevant team intranet sites.
* Manage discrete projects and activities as requested by the Head of Governance.
* Liaise with colleagues to identify further opportunities for improvement.
Skills and Experience Required
To excel in this role, you will need to demonstrate:
* Strong administrative skills with a developed understanding of streamlined processes.
* Competent use of MS Office applications, including SharePoint, and familiarity with Board Software.
* Excellent communication skills, both verbal and written, with experience in agenda preparation and minute taking.
* Strong organisational, time management, and planning skills.
* High accuracy and attention to detail.
* Ability to work autonomously and manage/influence others to meet deadlines and standards.
* Interest in learning new skills and knowledge.
* Experience in supporting teams, boards, and subcommittees or similar forums.
* Commitment to upholding confidentiality and organisational values.
About Us
The Money and Pensions Service (MaPS) is based in Bedford, in a recently renovated modern office. This is a wonderful opportunity for you to become an integral part of a dynamic organisation, working to help people across the UK.
At the heart of the Money and Pensions Service are our values – caring, connecting, and transforming, which are the foundation of our success. They permeate every area of our work and define all our business relationships and the way we work with each other. We’re not only looking for the best people to come and work for us, but we need people who align themselves with our values:
* Caring
We care about our colleagues and the people whose lives we are here to transform.
* Connecting
We will transform lives through our ability to make positive connections.
* Transforming
We are committed to transforming lives and making a positive societal impact.
Our Inclusive Working Environment
By fostering our values, we are immensely proud of the inclusive working environment that we have created. The diversity of our people is a strength that we embrace and wish to build upon, so we are committed to attracting people of all backgrounds. We work hard to ensure that we have a progressive approach to inclusion, equity, and belonging. We really do want our colleagues to “bring their whole selves to work.”
Our colleague and ally networks encompass LGBTQ+, neurodiversity, women’s health, men’s health, ethnicity, and diversity.
What We Offer
* Generous Annual Leave – 30 days plus Bank Holidays
* Pension scheme – contributions matched 2 to 1 (up to 10% of your salary)
* Interest-free loan for season tickets for buses and trains
* Cycle to work Scheme
* Subsidised eye tests & flu jabs
* Life assurance scheme
* Give as you earn scheme
* Employee assistance programme (EAP)
* PAM Assist and PAM Life scheme (Wellbeing)
* Enhanced family and sick pay
* Paid volunteering (2 days a year)
* Recognition Scheme
* Discounts portal to numerous retailers
Flexible Working
At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Career Development
In MaPS, we take career development seriously. We actively encourage and support applications from our existing MaPS colleagues. However, we do follow the Civil Service Commissioner recruitment principles, which means that you will be required to participate in a full, open, and fair process.
Reserve List
If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.
Application Process
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the Money and Pensions Service via email: recruitment@maps.org.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Please submit you application with your most updated CV along with a 1,000 word cover letter.
Job Reference: MaPS00770
Close Date: 11th March 2025
Flexible Working
At MaPS, we take pride in our flexible approach to work. As standard, we work on a hybrid basis with a minimum of 2 days in the office per week. Hybrid working is a voluntary, non-contractual arrangement and our headquarters in Bedford will be your contractual place of work. The number of days that anyone will be able to work at home will be determined primarily by business needs, but personal and other relevant circumstances will also be considered. If you are successful, any opportunities for hybrid working, including whether a hybrid working arrangement is suitable for you, will be discussed with you prior to you taking up your post.
Career Development
In MaPS, we take career development seriously. We actively encourage and support applications from our existing MaPS colleagues. However, we do follow the Civil Service Commissioner recruitment principles, which means that you will be required to participate in a full, open, and fair process.
Reserve List
If you are successful at interview, we operate a reserve list where your details will be held for up to 6 months. Should a vacancy come available in that time with the same essential criteria, reserve list candidates will be offered that position with no further assessment required.
Application Process
The law requires that selection for appointment to the Civil Service is on merit on the basis of fair and open competition as outlined in the Civil Service Commission’s Recruitment Principles. If you feel your application has not been treated in accordance with the Recruitment Principles, and you wish to make a complaint, in the first instance, you should contact the Money and Pensions Service via email: recruitment@maps.org.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission: Visit the Civil Service Commission website.
Please submit you application with your most updated CV along with a 1,000 word cover letter.
Job Reference: MaPS00770
Close Date: 11th March 2025
Proud member of the Disability Confident employer scheme
Disability Confident
About Disability Confident
A Disability Confident employer will generally offer an interview to any applicant that declares they have a disability and meets the minimum criteria for the job as defined by the employer. It is important to note that in certain recruitment situations such as high-volume, seasonal and high-peak times, the employer may wish to limit the overall numbers of interviews offered to both disabled people and non-disabled people. For more details please go to Disability Confident .