Job summary Chew Medical Practice has an exciting opportunity for an experienced Medical Secretary to join our existing team. Main duties of the job The successful candidate will be an integral part of an efficient secretarial team who provide support for our team of GPs and Health Professionals. About us We are committed to providing accessible, high-quality care to our 10,500 patients, working in a purpose-built surgery situated in the heart of the beautiful Chew Valley. We are conveniently only 13 miles from Bristol and Bath, both of which are easily commutable. We offer competitive pay and employment terms, including auto enrolment into the NHS Pension Scheme. Date posted 10 December 2024 Pay scheme Other Salary Depending on experience Contract Permanent Working pattern Part-time Reference number A0116-24-0004 Job locations Chew Lane Chew Stoke Bristol BS40 8UE Job description Job responsibilities To provide an efficient audio and/or copy typing service for GPs and Health Professionals as required. This includes the typing of patient referrals, reports and completing referral forms accurately. To assist the Practice Manager with clerical and administrative duties as and when required. To establish and maintain systems so that written or computer information is easily accessible and secure. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with queries appropriately. To maintain adequate supplies of office stationery on behalf of the practice and record purchase order requests. To receive and despatch mail and electronic correspondence. Expedite appointments and tests as needed. Update and review referral pathways as necessary. Record all incoming reports on patients records and inform GPs in a timely manner of their arrival. Ensure that the internal and external generic secretary email account, and your own, are monitored regularly. Ensure that all referrals, where appropriate, are fed via the eReferral System. Scan all appropriate medical information accurately on to patients records. Read code information as and when needed. Job description Job responsibilities To provide an efficient audio and/or copy typing service for GPs and Health Professionals as required. This includes the typing of patient referrals, reports and completing referral forms accurately. To assist the Practice Manager with clerical and administrative duties as and when required. To establish and maintain systems so that written or computer information is easily accessible and secure. To receive incoming and initiate outgoing telephone calls in order to facilitate timely and appropriate communications with others, taking messages and dealing with queries appropriately. To maintain adequate supplies of office stationery on behalf of the practice and record purchase order requests. To receive and despatch mail and electronic correspondence. Expedite appointments and tests as needed. Update and review referral pathways as necessary. Record all incoming reports on patients records and inform GPs in a timely manner of their arrival. Ensure that the internal and external generic secretary email account, and your own, are monitored regularly. Ensure that all referrals, where appropriate, are fed via the eReferral System. Scan all appropriate medical information accurately on to patients records. Read code information as and when needed. Person Specification Skills Essential We are seeking a team player who is well organised and has excellent verbal and written communication skills. Excellent IT skills are essential for the role and the candidate should have good audio typing skills with a high level of attention to detail. We are looking for someone who can work under pressure, prioritise tasks, is flexible and confident in using their initiative to meet challenging deadlines and would be willing to help cover sickness and holidays. Desirable A knowledge of SystemOne and the eReferral system would be an advantage. Person Specification Skills Essential We are seeking a team player who is well organised and has excellent verbal and written communication skills. Excellent IT skills are essential for the role and the candidate should have good audio typing skills with a high level of attention to detail. We are looking for someone who can work under pressure, prioritise tasks, is flexible and confident in using their initiative to meet challenging deadlines and would be willing to help cover sickness and holidays. Desirable A knowledge of SystemOne and the eReferral system would be an advantage. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Chew Medical Practice Address Chew Lane Chew Stoke Bristol BS40 8UE Employer's website https://www.chewmedicalpractice.co.uk/ (Opens in a new tab)