To provide a clinic co-ordinator role for the cardiology devices department, booking appointments, clinic changes, answering telephone enquiries and able to work well in a team as well as independently.
Hours of work will be 08:00am - 04:00pm or 09:00am - 05:00pm on a rota basis.
Applicants must be able to prioritise their workload and thrive in a busy office environment. Possess excellent customer service skills and communicate efficiently across all levels.
Communication:
Manage patient communications via telephone and through Trust systems to create letters, emails, and text reminders.
Act as a point of contact for queries from clinical and non-clinical staff.
Liaise with clinical and non-clinical teams across the Trust via telephone and email.
Escalate patient queries, capacity problems, and general issues to the role’s line manager or relevant clinical staff as appropriate.
Communicate changes to clinics and appointments to patients as instructed, often at short notice.
Patient Care:
Show a caring and professional approach towards patients, relatives, and carers. This may require acting with resilience to deal with sometimes distressed patients and relatives in a professional and empathetic manner.
Organising and Planning:
Manage and monitor all outstanding appointment requests through the Trust’s Patient Administration System (PAS) and escalate any issues immediately to your manager.
Ensure clinic lists are effectively utilised in discussion with the appropriate clinician and manager, and rebook any cancelled appointment slots.
Attend appropriate meetings as required by the role’s line manager.
University Hospitals Bristol and Weston NHS Foundation Trust (UHBW) is one of the largest acute Trusts in the country, bringing together a combined workforce of over 13,000 staff and over 100 different clinical services across 10 different sites, serving a core population of more than 500,000 people across South West England. UHBW has been rated by the CQC as ‘Good’ overall and our staff are proud to deliver excellent care to the people of Bristol, Weston and beyond. As a forward-thinking multi-award winning Trust and a digital exemplar committed to improving patient care, our world-leading research and innovations are having a positive local and global impact. Our hospitals are spread across Bristol and Weston, join us and enjoy the very best of both worlds; city living within a stone’s throw of the countryside or beside the seaside, both with easy access to all that the South West has to offer. UHBW is committed to safeguarding and promoting the welfare of children, young people, and vulnerable adults. As an equal opportunities employer actively working towards a diverse workforce, we aim to recruit and retain a workforce that represents the rich diversity of the local population at all levels and are committed to designing our services around the needs of individual patients and those around them.
For a more detailed job description, main responsibilities, and Person Specification, please refer to the job description document attached to this vacancy.
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