Job Description
Executive Assistant to Chief Executive, position based in Huddersfield. EA/PA experience is essential.
Your new company: An exciting opportunity has arisen for an experienced Executive Assistant to work for a well-known National Charity by providing executive support to the Chief Executive.
Your new role: The post holder will provide comprehensive administrative, secretarial, and organisational support to the Chief Executive and the Senior Management Team.
Your responsibilities will include:
1. Managing diaries and coordinating meetings.
2. Producing high-quality documents and handling confidential information.
3. Liaising with internal and external stakeholders.
4. Be the primary point of contact for the Chief Executive to Trustees, the senior management team, colleagues, and external organisations.
5. Organise the Chief Executive's diary, liaising both with external organisations at a high level and with colleagues, arranging appropriate appointments, cross-checking to prevent conflicts, and maintaining an up-to-date Outlook calendar.
6. Organise the diaries of the senior management team.
7. Maintain contact and email lists for partner organisations, politicians, meeting groups, and update the Customer Records Management (CRM) system.
8. Organise travel and accommodation for Trustees and other members of staff as appropriate.
9. Deal with the Chief Executive's correspondence, acknowledging letters and drafting replies with the assistance of the Senior Management team as necessary.
10. Co-ordinate the gathering of information for board meetings, the business plan, and reports, and provide bound copies for distribution.
11. Organising and supporting future events.
12. Minute all board meetings and AGMs, recording these in the prescribed format for inclusion in the report to the Board of Trustees.
13. Prepare expenses claims for the Chief Executive.
14. Work closely with the HR team for the effective daily smooth running of office administration to ensure adequate cover during holidays and sickness.
15. Management of stationery supplies and business cards.
What you'll need to succeed:
1. Previous Executive Assistant experience is essential.
2. Diary management experience - supporting at a senior level.
3. Experience in the charity/education sector but not essential.
4. Excellent I.T skills including proficiency with Microsoft Office and Teams.
5. Experience of organising and supporting events.
6. Ability to build relationships internally and externally.
What you'll get in return:
1. Free on-site parking.
2. Flexible/hybrid working - 2 days in the office and 3 days working from home.
3. Personal pension scheme.
4. 25 days leave plus bank holidays, increasing with service.
5. Company healthcare cash plan.
What you need to do now: If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now. If this job isn't quite right for you but you are looking for a new position, please contact us for a confidential discussion about your career.
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