Torbay and South Devon NHS Foundation Trust
Our Admin Team Leader will provide direct line management support and supervision of the secretarial and administration teams in the appointed areas, ensuring strict compliance with trust policies and procedures.
They will monitor and ensure that the management of patients is efficient and effective, considering the individual needs of the patient and the requirements of the service. They will ensure that patients are treated with courtesy, dignity and respect. They will support the Practice Manager to undertake change management.
Main duties of the job
1. Provide line management support and supervision for the secretarial and administration teams and junior doctors in the designated areas.
2. Input and verify on HealthRoster staff absence and overtime for the secretarial and administration teams.
3. Monitor stages of the Patient Tracking List (PTL) for exceptions and data quality - where found any patient who is at risk of breaching 18RTT/Cancer pathways - are to be proactively managed and if required escalate to the Practice Manager.
About us
Torbay and South Devon NHS Foundation Trust (Torbay Hospital) is a busy, successful and progressive hospital located on the English Riviera, South Devon's beautiful bay which is surrounded by stunning coast and countryside. We are famous for our award winning beaches and vast countryside waiting for you to explore.
The cities of Exeter and Plymouth are also close by with access to all major cities via excellent rail links. Opportunities for outdoor activities both on and off the water abound, with easy access to the neighbouring centres of Plymouth and Exeter.
Why work with us
Job responsibilities
Full Vacancy details can be found on the attached Job Description/Person Specification. Please refer to your suitability to the post in your supporting information from the role requirements or person specification.
Person Specification
Qualifications and training
* Good level of general education
* Keyboard Skills
* NVQ3 in Administration or equivalent
Knowledge and experience
* Evidence of problem solving skills
* Experience of change management
* Experience working with PCs and spreadsheets
* Understanding & knowledge of Patient Administration System (PAS), PTLs, Infoflex, Allocate, CRIS, e-Referral etc.
* Customer Care
* Experience in working within multi-skilled teams
* Proven relevant NHS supervisory experience
* Knowledge of Patient Access Policy
* Understanding of performance targets and waiting lists
* Experience of compiling departmental timetables and rotas
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Torbay and South Devon NHS Foundation Trust
£26,530 to £29,114 a year per annum (pro rata)
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