Our Inventory Management Team are looking for a motivated Bank Replenishment Assistant to join us.
You'll be joining a friendly and hardworking team who are responsible for ordering and delivering clinical consumables to maintain great availability within the hospital.
Key Responsibilities
Working within inventory management team and responsible for your own tasks within your department/s. You will work on your own initiative and communicate with clinical teams and managers to ensure maximum stock availability for patient care. Attend clinical huddles and team meetings, email, and face to face communications. Also analyse and investigate issues, provide progress reports and feedback recommendations to the clinical team and line manager. If appropriate ensure products are tracked to locations and/or patients and any discrepancies investigated.
Ensure compliance of the inventory management system and replenishment routines:
1. Stock ordering
2. Inventory cycle counts
3. Out of stock and low line counts
4. Chasing suppliers for late deliveries
5. Waste management
6. Stock rotation
7. Receipting goods
8. Maintaining the department planograms
Main Duties of the Job
You'll be supported in your role to liaise with relevant colleagues to maintain a good level of stock for your departments. Maintaining great availability of the clinical products and PPE is key to supporting clinical staff to provide excellent patient care.
About Us
As an organisation, Somerset NHS Foundation Trust offers employees a wide range of benefits including flexible working and NHS pension scheme. You will be eligible for our Blue Light Card and a wide range of NHS exclusive shopping & leisure discounts. We are proud of our skilled, diverse workforce and as an inclusive employer we welcome applications from all backgrounds.
Job Responsibilities
Communication and Key Working Relationships:
1. Communicate with customers and staff in a professional manner.
2. Liaise with clinical managers, department staff and procurement team to source acceptable alternative products where an out-of-stock situation occurs.
3. Liaise with end users and suppliers and colleagues in relation to any supply issues, problem solving, updating teams on progress and attend clinical huddles if appropriate for theatre areas.
4. Attend regular team meetings and keep up to date with changes to policies/procedures within the department.
5. Receive and respond in a timely manner to all telephone queries.
6. Liaise with NHS Supply Chain in relation to returns, short deliveries and returns.
Planning and Organisation:
1. Work flexibly across the Trust as required.
2. Plans and manages own workload.
3. Follow agreed replenishment and system routines to ensure compliance.
4. Ability to prioritise workload based on problem solving and non-routine issues and activities that could arise.
5. Ability to multitask several scheduled routines and unforeseen events which could involve more complex tasks and issues.
Analytics:
1. Problem solving and fault finding relating to stock availability issues, supplier late deliveries or system discrepancies.
2. Analysis and assess reports and data to communicate to colleagues and clinical teams to make sound decisions.
Responsibility for Patient / Client Care, Treatment & Therapy:
1. Ensure clinical consumables are available at the right place and right time to enable clinical care delivered in a cost effective, efficient manner.
Policy, Service, Research & Development Responsibility:
1. Read and adhere to all Trust policies and department routines and procedures.
2. Contribute to discussions on efficiency savings within the directorate.
3. Feedback any development ideas or lessons learnt to the Supply chain team.
4. Ensure hand hygiene policy compliance of self, and challenge others, as necessary.
Responsibility for Finance, Equipment & Other Resources:
1. Ensure replenishment of all stock areas using PDA/bar code technology and the Trust purchase order system.
2. Review reorder level and reorder quantity in line with end user demand.
3. Conduct inventory stock checks as required in line with replenishment routines.
4. Ensure there are sufficient stocks to cover Bank Holidays.
Person Specification
Qualifications
* BEHAVIOURS ALIGNED WITH TRUST VALUES
* Outstanding care
* Listening and leading
* Working together
* QUALIFICATIONS & TRAINING
* Educated to GCSE level or equivalent qualifications.
* Level 3 qualification in Supply chain and operations or relevant experience.
* KNOWLEDGE
* Minimum 2 years knowledge and practical experience of replenishment or inventory management systems.
* Understanding of NHS Policies and Strategies, including Data Protection & IG Toolkit requirements.
* Good people skills and team working skills with tact, discretion, and empathy.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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