Employer: Dartford and Gravesham NHS Trust
Employer type: NHS
Site: Darent Valley Hospital
Town: Dartford
Salary: £90,290 - £103,799 per annum inclusive of allowances
Salary period: Yearly
Closing: 05/01/2025 23:59
Associate Director of Estates
NHS AfC: Band 8d
Job overview
The role is a senior position with the Estates & Capital Development Directorate, with the primary function being to strategically and operationally lead and manage the Estates function on behalf of the Trust, ensuring the estate is fully compliant with legislative requirements and guidance. The role is responsible for ensuring the delivery of continuous improvement throughout the department, to provide a high-quality service that is transparent and fully reportable.
Main duties of the job
1. Responsible for driving change within the department to ensure the service is fully compliant with regulation, legislation and guidance by implementing systems and processes to monitor and measure compliance and performance.
2. Provide leadership with regards to reviewing current delivery standards and apply professional expertise to strengthen the intelligent client-side capability and capacity to maintain the relationship and contract performance with the PFI partners and lead contract and performance reviews ensuring the contractors meet their day-to-day responsibilities plus meet the need for effective strategic planning.
This position will not be supported for visa sponsorship. All applicants are expected to have valid right to work document to work in the UK when applying for this position.
Working for our organisation
We are committed to being an inclusive and diverse employer. We strive to employ people who reflect the communities we serve, and aim to create an inclusive culture where everyone can reach their full potential. We welcome applications from people of diverse backgrounds, perspectives and experiences to build on the progress we’ve achieved to make our Trust diverse and the best place to work.
We are dedicated to using our Continuous Quality Improvement (CQI) approach as our shared organisation model of change to enhance our services and ensure excellence in patient care.
If you are considering applying for a role, please be aware that as an NHS Employee you may have contact with vulnerable service users. We strongly encourage that all our staff are vaccinated against COVID-19 and are vaccinated annually against Flu, in order to protect the health and safety of our staff and patients.
Detailed job description and main responsibilities
Strategy and policy development
1. Engage with Directors throughout the Trust to enable the development of the Trust’s Estates Strategy which will support the Trust's business and clinical priorities, comply with regulation, and provide cost-efficient and effective services.
2. Responsible for driving change within the department to ensure the service is fully compliant with regulation, legislation and guidance by implementing systems and processes to monitor and measure compliance and performance.
3. Provide leadership with regards to reviewing current delivery standards for compliance against industry standards and develop, then implement, an action plan to correct any areas of non-compliance.
4. Responsible for developing highly complex business cases for presentation to Board as necessary to support service improvement recommendations.
5. Responsible for reviewing existing budgets/expenditure and compiling new, to drive efficiencies within existing delivery, ensuring value for money.
6. Ensure that Managers proactively monitor performance of all Estates services to ensure that the Trust’s needs, KPIs and service standards are met, with the intention of improving existing standards in line with customer needs.
7. Responsible for developing and implementing Service Level Agreements with internal departments.
8. Lead on the monitoring, development and delivery of policies as appropriate to ensure the Trust has full coverage and develop new policies as required.
9. Responsible for reviewing existing processes and procedures and implementing new where gaps arise to ensure all service delivery elements are adequate and that staff are trained accordingly to deliver enhanced service in line with the processes.
10. Responsible for auditing, reviewing, proposing and implementing service improvements wherever possible to meet the National Standards, Hygiene Code & Infection Control requirements, ensuring good performance ratings are achieved.
11. Lead on implementing processes that enable the undertaking of monitoring of services to verify that service providers obligations are being discharged and take remedial action if applicable.
12. Responsible for the development of the Directorate’s Business Plan (Estates) and ensure that the objectives are achieved within timescale and budget.
13. Work closely with the Associate Director of Facilities and the Associate Director of Fire Safety & Governance providing cross cover as appropriate.
14. Lead on the development of an Energy and Environment strategy for the Trust.
PFI
1. Embed a collaborative working approach to PFI partners working together to enhance long term relations and improve informed working relations plus be accountable for driving delivery of PFI operational performance and compliance and safe transition from private to public sector ownership upon expiry.
2. Apply professional expertise to strengthen the intelligent client-side capability and capacity to maintain the relationship and contract performance with the PFI partners and lead contract and performance reviews ensuring the contractors meet their day-to-day responsibilities plus meet the need for effective strategic planning.
3. Actively work with hospital operational teams and PFI service providers to identify operational improvements, optimisation of asset management and use and efficiencies that represent value for money to the NHS over short, medium and long term to minimise unnecessary expenditure across multiple sites but mitigate risk of savings being at expense of longer-term value.
4. Hold constructive regular meetings with the PFI SPV and shareholder representatives to ensure common understanding of contractual and statutory obligations and hold parties accountable for specific performance and adherence efficiently and effectively.
5. Set up and maintain a PFI monitoring calendar to ensure that contractors and suppliers deliver the full scope of contracted services and meet specified timescales; that periodic activities are captured and executed, reporting is timely and comprehensive.
6. Work across the PFI and hospital operational teams to maintain robust governance, early warning systems, accurate, valid and reliable data, records of performance, services scope, authorised variations, agreed lifecycle works and payments to support effective and prudent exercising of contractual and commercial levers in addressing problems and disputes.
7. Establish and maintain robust programme, reporting and activity monitoring governance.
8. With the Director of Estates, Facilities and Capital Development, construct, maintain and manage a dedicated operational team and resilient expiry team with the technical capability, capacity, knowledge and skillsets required to deliver the agreed day to day needs and transition programme leading to safe handover of each NHS hospital.
Service Improvement
1. Lead on identifying ways to improve and modernise estates services.
2. Lead on encouraging a change in culture whereby Estates staff contribute towards service improvement, supporting both the identification of improvement opportunities and the smooth delivery of change programmes.
3. Lead on actively supporting the Trust Improvement Programme. This will involve both contributing to the development of improvement programmes (with clear and measurable outcomes) and compliance with project management monitoring and reporting processes.
4. Deputise for the Director of Estates, Facilities & Capital Development, as required.
Person specification
* Ability to manage large and complex revenue and capital programme budgets covering physical assets across the Trust
* Ability to work on own initiative as well as plan and organise own and teams workload
* Ability to analyse highly complex facts and data which require interpretation as strategic corporate workforce issues
* Ability to interpret highly complex legislation and technical specifications and apply as policy and/or service development
* Ability to conduct and interpret surveys, new equipment trial reports and to conduct associated research to develop services
* Able to work under pressure and meet deadlines
Education and Training
* Degree in Engineering or Building Services
* Member of relevant professional body
* Evidence of senior NHS experience in a complex demanding environment
* Registration with the Engineering Council/CIBSE
Experience
* Successful recent achievement record within a large, complex environment working within Estates or Property Services
* Credible portfolio of estates management experience
* Providing board-level advice and guidance on estates strategic and operational issues
* Experience of delivering change programmes
* Evidence of senior level experience working in a complex and demanding NHS Environment
Our staff are our most valuable asset. We are committed to making staff feel appreciated, supported and included in the Trust’s successes. Our mission is to be an outstanding place to work providing the very best care for our patients and excellent career opportunities for our staff.
Would you like to work flexibly? In the NHS, we are reminded every day of how important life is. As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us, for our patients and for you. Speak to us about how we might be able to accommodate a flexible working arrangement.
Please note this vacancy may close earlier than stated to aid efficient processing of applications. To ensure your application will be considered please submit it at your earliest convenience. If you have not heard from us within 21 days of the closing date please assume that you have not been shortlisted on this occasion.
Please note, that due to the limited number of car parking spaces, car parking permits will be allocated subject to compliance with the Trust's eligibility criteria and availability of spaces. Permit holders are not guaranteed a car parking space.
Dartford and Gravesham NHS Trust is a smoke-free organisation. To improve public health smoking or vaping is not permitted anywhere on the hospital site.
You must have appropriate UK professional registration.
This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.
Name: Jeanette Batten
Job title: Director of Estates, Facilities and Capital
Email address: [emailprotected]
Telephone number: 01322428100
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