Purpose:
To provide administrative and reporting support to the UK and ROI Commercial Team.
The key responsibilities of the Marketing Administration Assistant are:
* Providing administrative support to the wider UK & ROI Commercial Team to maintain and provide training in key business processes as and when required including but not limited to X-Docs management, X-Train record management, D365 and PowerApps Processes and data management
* Developing an understanding of key brands to support marketing materials development and approvals, liaising with brand leads and external agency partners
* Updating and maintaining the marketing department’s documentation and databases including external directories.
* Marketing administration support for Brand Managers, supporting in key business processes
* The management of conference bookings across brands, including processing of payments and personnel management
* Administration support for the Regional Account Manager team and the Head of Field Sales including meetings management and liaison with other Alliance enabling functions
* Data and reporting management and slide deck development for UK & ROI Commercial team as and when required
* Arranging team/group travel and events, including hotel/venue bookings and travel where required
* Identifying and implementing new ways of working to create efficiencies in business processes
* Maintaining and supporting the Alliance Quality Systems to ensure compliance
The ideal Marketing Administration Assistant will have:
* Ability to prioritise and handle conflicting priorities.
* Enthusiasm and will be pro-active.
* High attention to detail.
* Excellent communication skills – via e-mail, telephone and face-to face.
* Flexibility, and will be a proven self-starter who can work autonomously and deliver to deadlines.
* Strong time management, organisational and planning skills.
* Good team working skills.
* The ability to work with tact and diplomacy.
* Strong IT skills in MS Word, PowerPoint, Excel and Outlook and social media proficiency.
* The understanding of wider business objectives
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