Summary
Oasis Brislington are looking for a dedicated and career driven candidate to join their administration team. Your role would be to work as a member of the Academy Support Team to create an environment that promotes healthy living. This is a great opportunity to gain a level 3 qualification whilst obtaining valuable experience.
Wage
£11,315.20 a year
Training course
Business administrator (level 3)
Hours
Monday to Friday Term time only 34 hours per week total Hours TBC.
34 hours a week
Possible start date
Saturday 22 February
Duration
1 year 6 months
Positions available
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
* To maintain the welfare room in appropriate condition and oversee the Academy’s first aid
provision to students and staff who may be injured during the course of the school day.
* To ensure that adequate supplies of first aid resources are maintained both in the welfare
room and for first aid packs used off site.
* To keep safe under appropriate conditions, the medication of those requiring to take it
during the day ensuring it is clearly labelled.
* To attend as soon as possible to students and staff requiring First Aid support during the day and where appropriate, take the decision to call an ambulance. To inform parents when their child has been ill or is injured during the day.
* To keep up to date and accurate records on the Management Information System of all students who require medical attention during the day.
* To complete accident/incident reports and summaries, including management of the Handsam monitoring system and liaise as appropriate with the Health and Safety Champion.
* To monitor, update and review the students’ medical needs register and to keep the student information updated. To ensure that information on students with medical needs is available electronically to classroom practitioners.
* To implement procedures for identifying and supporting students with medical and welfare needs in liaison with the inclusion team and others responsible for child protection.
* To advise staff of students with chronic or temporary medical conditions and give advice regarding inappropriate activities or signs of illness.
* To liaise with outside health agencies as appropriate ie, local authority school nurses and to co-ordinate immunisation programmes.
* To ensure regular training for relevant Academy staff to support students and staff with healthcare needs such as asthma, diabetes and epilepsy is kept up to date.
* To liaise with the PHSE coordinator in promoting student health matters.
* To work with the 360 Year Managers, Inclusion and HR team to prepare risk assessments for students or staff with medical conditions.
* Organise and complete a range of administrative and clerical duties. These may include;
* Respond to a range of routine and more complex written, telephone and ‘face to face’ enquiries, including referrals from the school’s reception service, from a variety of source (internal/external) either directly or by referral of items requiring policy evaluation to an appropriate colleague/section to ensure satisfactory resolution.
* Accurate operation of a PC to amend/manipulate/develop; spreadsheets, databases and other computer applications to produce data & statistical information and reports for management as required, in addition to supporting the overall objectives of the team
* Compose type and distribute routine and more complex correspondence. In addition, prepare more specialist/technical draft documents for approval as directed.
* Carry out analysis and sourcing of data and information and compile information relating to the work of Oasis Academy Brislington, in support of special projects being undertaken within the team and prepare brief reports as required.
* Undertake general office duties to include; opening and sorting of post, filling, photocopying, maintaining office diary; monitoring/ordering of stationery as required; Cash handling, collation and reconciliation; maintaining petty cash float as required (amount will vary).
Where you’ll work
Hungerford Rd,
Brislington
Bristol
BS4 5EY
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
LET ME PLAY LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
* Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
* Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
* Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
* Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
* Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
* Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
* Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
* Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
* Business Administration Level 3 Apprenticeship Standard
* 20% off the job training
* Tutor support via online platform
Requirements
Essential qualifications
GCSE in:
* Maths and English (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
* Communication skills
* IT skills
* Attention to detail
* Organisation skills
* Administrative skills
* Analytical skills
* Logical
* Team working
* Creative
* Initiative