Job summary Business Support Officer, St Cadocs Hospital Aneurin Bevan University Health Board has an exciting opportunity to join our Facilities Team as a Business Support Officer within the Compliance Team and St Cadocs Hospital. As a member of the Water Safety Team, the post holder will provide efficient, effective and confidential administrative and telephony support for the Water Safety Team. The post holder will provide general administrative support contributing to the efficient operation of the Water Safety Team. The post holder will be instrumental inproviding administrative support to the Water Safety Team, including diary management and general office administrative duties, with the opportunity for development of additional Business administration skills. Main duties of the job The successful candidate will provide secretarial support to the Water Safety Team, including support for oracle ordering and coordination and management of electronic diaries. You will provide administrative support to the management of invoices, ensuring invoices are processed and completed to comply with financial requirements. To act as a point of contact for telephone calls and queries for the Water Safety Team as required, ensuring that effective systems are in place to deal with and forward to the relevant member of the team appropriately. The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply. About us Aneurin Bevan University Health Board is a multi-award-winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff. We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work. Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future. Date posted 24 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,433 to £26,060 a year per annum Contract Permanent Working pattern Full-time Reference number 040-AC036-0125 Job locations St Cadocs Hospital Lodge Road Newport NP18 3XQ Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Person Specification Qualifications and/or Knowledge Essential 5 GCSEs or equivalent including English Language Knowledge of administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience Good general education Excellent Use and knowledge of IT packages and applications, including Microsoft Word and excel and outlook Desirable Knowledge of relevant organisational policies RSA 3 or equivalent typing skill ECDL core modules or equivalent, or willing to work towards Advanced keyboard skills Experience Essential Experience of using a variety of Microsoft Office products, including Outlook and excel Experience of working in a busy administrative environment Experience of providing secretarial and administrative support Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience. Desirable Previous NHS experience Business Support experience, including preparation of agendas, collation of reports and minute taking. Experience of electronic diary management. Experience of providing secretarial and administrative support to a senior manager. Experience of online applications (including Oracle, ESR). Person Specification Qualifications and/or Knowledge Essential 5 GCSEs or equivalent including English Language Knowledge of administrative procedures and systems, some of which are non-routine, and non-routine activities such as answering queries, progress chasing, task related problem solving, acquired through experience and training to Vocational Level 3 or equivalent demonstrable experience Good general education Excellent Use and knowledge of IT packages and applications, including Microsoft Word and excel and outlook Desirable Knowledge of relevant organisational policies RSA 3 or equivalent typing skill ECDL core modules or equivalent, or willing to work towards Advanced keyboard skills Experience Essential Experience of using a variety of Microsoft Office products, including Outlook and excel Experience of working in a busy administrative environment Experience of providing secretarial and administrative support Knowledge of the full range of administrative and organisational policies and procedures, acquired through training and relevant experience. Desirable Previous NHS experience Business Support experience, including preparation of agendas, collation of reports and minute taking. Experience of electronic diary management. Experience of providing secretarial and administrative support to a senior manager. Experience of online applications (including Oracle, ESR). Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Aneurin Bevan University Health Board Address St Cadocs Hospital Lodge Road Newport NP18 3XQ Employer's website https://abuhb.nhs.wales/ (Opens in a new tab)