Job Description
Our client, a growing Community Benefit Society focused on providing supported living services across the UK is seeking a flexible and highly proactive EA to support the CEO. As they scale upwards as a business, they are committed to creating opportunities that empower individuals, foster independence and promote inclusion in the communities we serve. They are looking for this new addition to join the team (EA) to support their CEO in his pivotal role.
Location: South of England, (rare travel to locations such as Eastbourne, Peterborough)
Salary: £35,000- £40,000 per annum. Full Time. Fully remote after 3 months
Contract: Permanent
This is an exciting new role that presents an incredible opportunity for someone to take charge and help shape the direction of the company’s operations. As EA to the CEO, you will act as the right hand to the CEO, managing their schedule, prioritising tasks and ensuring seamless day-to-day operations. Your role will evolve with the company’s growth and you will have the flexibility to define key responsibilities that support the CEO’s effectiveness in driving the vision and success of the business.
EA Responsibilities:
* Executive Support: Provide high-level administrative support to the CEO, managing their schedule, meetings and communication. Coordinate and prioritise emails, phone calls and meeting requests on behalf of the CEO. Assist in the preparation of reports and documents for meetings and events.
* Travel & Logistics: Organise national travel arrangements for the CEO and ground transportation for both business and personal trips. Schedule, attend and coordinate trips to locations such as Eastbourne, Peterborough, Birmingham and other key areas across the UK (once or twice per month).
* Meeting Coordination: Prepare agendas, ensure all materials are ready for CEO meetings, and take detailed notes during meetings as necessary. Track follow-up actions from meetings and ensure timely completion. Organise and manage events, including executive meetings, team-building sessions and corporate events.
* Project Management Support: Assist in managing key projects and initiatives by ensuring deadlines are met and tracking progress. Act as a liaison between the CEO and other senior leaders, ensuring smooth communication and effective implementation of initiatives.
* Research & Analysis: Conduct research and provide the CEO with relevant information and updates on industry trends, competitors and emerging opportunities within the supported living sector.
* General Administrative Duties: Provide support with office management, ensuring the CEO's office is organised and equipped with necessary supplies. Handle confidential information with integrity and discretion.
* Other Duties as Required: Take on any ad-hoc tasks to ensure the smooth running of the business and support the CEO in their day-to-day responsibilities.
Requirements:
* Proven experience as an Executive Assistant or in a similar administrative role supporting senior executives.
* Strong organisational skills, with the ability to multitask and prioritise effectively in a fast-paced environment.
* Excellent communication skills, both written and verbal.
* Ability to handle sensitive information with discretion and professionalism.
* High level of initiative and ability to work independently.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools (e.g., Google Workspace, Zoom).
* Mac OS proficiency an advantage but not essential.
* Flexibility and willingness to travel across the UK once or twice a month for meetings.
* Experience in the social care, supported living, or community benefit society sectors is an advantage but not essential.
Skills & Qualifications:
* Proven 3 years + experience as an Executive Assistant ideally where the role has been a new one
Skills:
* Excellent communication skills both written and verbal
* Adaptability to shifting priorities and changing business needs.
* Enthusiastic, flexible and approachable demeanour
* Strong interpersonal skills and the ability to collaborate with various teams.
* Strong attention to detail
* Ability to work under pressure while maintaining professionalism
Attributes:
* A proactive, can-do attitude with adaptability in a fast-paced environment.
* High level of discretion and confidentiality.
* Strong interpersonal skills and the ability to build relationships at all levels.
This is an excellent opportunity to join a fast-paced and rapidly growing business. With such a strong focus on growth and innovation, our client provides an exciting setting for an exceptional EA looking to gain exposure across the housing sector. You’ll be working alongside a collaborative and driven team, supporting key business functions and ensuring smooth day-to-day operations. This role is perfect for someone eager to grow with a market leading company in a unique industry.
Lily Shippen is a leading recruitment agency, specialising in executive support and business support recruitment. We connect top talent with exceptional opportunities across the UK and internationally. Our expertise spans Executive Assistant, Personal Assistant, Office Manager, Chief of Staff, and HR recruitment, offering tailored solutions for businesses across various industries.
We recruit for permanent, temporary, and fixed-term contract roles across London, Manchester, Birmingham, Leeds, Cheshire, and beyond. Whether you’re seeking a new opportunity or looking to hire top talent, we’re here to help. If you’re an experienced Executive Assistant looking for a new challenge in a strategic, data-driven role, we would love to hear from you.