Job Description
Remarkable people, trusted by clients to design and advance the world.
Wood Transmission & Distribution Ltd UK is looking for an Administrator, established or first appointment to join their team. The role focuses on managing bid documentation and tender administration to obtain contracts with prestigious clients in England and Wales. You will be managing the development of bid documentation and tenders, from receipt of client information through to contract award. The successful candidate will have responsibility and accountability for supporting the production of winning bids.
We invite all experienced administration professionals, including qualified administration apprentices from a business environment looking for their next step to apply. A bidding background is a benefit, although not essential as we will provide training and development for the right candidate. We offer a supportive and friendly environment with hybrid working, allowing you to collaborate with various Transmission and Distribution functions. Ideally based out of our Darlington office, the successful candidate will work from home and must be able to commute to the local office on a hybrid basis.
The Role
Reporting to the Proposals Manager, key responsibilities include managing proposal development, scheduling meetings, collaborating across functions for proposal preparation, liaising with clients, organising site visits, preparing presentations, managing documents, setting up new bids, ensuring timely proposal submissions and developing a proposal content library for efficient information retrieval.
Responsibilities
Typical Responsibilities
* Proposal development
* Scheduling required meetings i.e. bid kick-off
* Work with a range of functions to assist preparation of winning proposals
* Liaise with clients to obtain information and raise tender questions
* Arrange site visits/client meetings
* Assist in the preparation of client presentations
* Organising documents and proposal files
* New bid set up, including CRM record creation, document management and bid/no bid process
* Support submission of proposals to deadlines and manage end-to-end process for allocated bids
* Develop and maintain a library of proposal content for quick, efficient and accurate retrieval of information
Qualifications
What makes you remarkable?
* Proposals administration experience preferred but not essential
* Demonstrated administrative experience in a business environment is necessary, training can be provided for the right candidate
* Working knowledge of Microsoft Word, Excel, PowerPoint, Adobe Acrobat and SharePoint
* Demonstrated attention to detail skills are essential or proven proofreading and editing skills are desirable with the ability to ensure proposals, presentations and other customer responses are of high quality
* Demonstrated effective communication skills (written and verbal)
* Effective organisation, coordination, problem solving and multi-tasking skills
* Confident and capable of dealing with colleagues from all business functions
* Resilient nature with an approachable, flexible and dedicated approach to work
* Self-initiative with the ability to prioritise multiple conflicting tasks, while applying mandatory defined processes
* Educated to minimum GCSE or equivalent (English and Maths - grade 4/C) are essential
With secured workstream for years to come and a people-focused approach, this opportunity comes with excellent benefits. Apply today and take the first step towards a rewarding career.
About Us
Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com
Diversity Statement
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.
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