To co-ordinate, supervise and maintain robust data collection and validation mechanisms including National Respiratory Audit Programme (NRAP). To be responsible for the efficient collection and data entry onto the database for the asthma MDT and the key performance indicators.
To locate all missing data and ensure accuracy when inputting to the database, working with the Asthma nurses and wider MDT team. To analyse and report data as required, obtaining data from a variety of sources and complete NRAP. To be responsible for the provision of timely and accurate information to other staff.
To ensure the production of reports and analysis when required. Where appropriate, to liaise with other departments. To provide administrative facilitation of team meetings including preparing, organising and circulating agendas, minutes of the previous meetings and recording the outcome of MDT meetings.
To ensure that colleagues are able to join the meetings via electronic conferencing as required. To collate all relevant documentation for team meetings, to include patient notes, investigation results and clinic letters. To take minutes and record attendance at team meetings accurately and to circulate appropriately.
To provide general administrative duties to the multidisciplinary team to include typing letters, photocopying, filing, basic clerical duties and distributing documents quickly and efficiently including uploading documents to Panda.
To provide clinic co-ordination support to the asthma team, maintaining clinics on Careflow, managing outcomes and future appointments. To provide support to the asthma nursing team with general administrative duties and to be the point of contact and support.
To take and relay messages clearly and accurately from other healthcare professionals and patients/parents/guardians. An autonomous responsibility to manage a full clerical administrative and secretarial service to the Consultants and members of the clinic teams.
Time management and prioritising workloads are essential requirements. Using tact, diplomacy, reassurance and discretion exchange verbal and written information with parents/carers/guardians, medical staff, allied healthcare professionals and departments regarding future management.
To assess the nature and urgency of all telephone calls, taking detailed messages and ensuring that the information is passed to the relevant personnel and dealt with at the earliest opportunity.
To use UH Sussex Trust Patient Administration System (Careflow) for the retrieval/tracking of patient information/medical records. Provide a complete secretarial service transcribing author dictation utilising a digital dictation voice recognition system. Undertake filing, sending and receiving emails and composition of letters as required. To be efficient in the use of email, word and excel.
There will also be the requirement to use the Trust and departmental database for which training will be given. Comply explicitly with the Trust policies and procedures.
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