HR Coordinator- Internal Recruitment at Rhodar | Distinction/1st in MSc Human Resource Management, CIPD Level 7.
An exciting opportunity has arisen to join our team as an Office Administrator working at our Burton office.
Salary: Up to £24,500
About the role
We are seeking a highly organized and detail-oriented Office Administrator to join our team. In this role, you will be responsible for overseeing daily office operations, ensuring efficiency, and supporting staff with administrative tasks.
Role responsibilities
Administration
1. To ensure office procedures/ practices are adhered to.
2. To review administration procedures within the office.
3. To provide contract support for Director, Operations Manager and Contracts Managers including checking of Method Statements and quotations.
4. Ensuring correct paperwork is in place prior to contracts starting.
5. To ensure any Site Staff training is booked and records are kept up to date & in line with current legislations/ company needs and that all operatives are issued with copies.
6. Archive job files.
7. Ensure all notifications to HSE and EHO are recorded and delivered in accordance with company guidelines. All notifications must adhere to statutory time limits between notification and on-site works.
8. Locate lodging accommodation for employees working away from home. Ensure that the accommodation meets the requirements of the employees and is within the financial parameters set by Head Office.
9. Maintain and distribute 5 week planner when Office Manager is unavailable.
10. Maintain and distribute Labour Allocation when Office Manager is unavailable.
11. Update weekly movements diary.
12. Create enquiry/job no’s and set up system & paper folders.
13. Create waste notes ensuring the correct site waste registration no. is on paperwork and then update & maintain a tracker for all waste notes.
14. Check and archive site diaries.
15. Ensure that all payments received into the office are notified to Head Office and banked at the earliest opportunity.
16. Assist with raising invoices for all works and submit to client.
17. Submit invoices and appropriate documentation onto clients portals for all regions.
18. Assist with Accounts queries wherever possible.
19. Submit expenses for site based staff.
Staff Training
1. Assist with induction of new office staff.
2. Train new office staff.
3. Support training of new office staff in other Regional offices, upon request.
Human Resources
1. Set up contracts for new site staff.
2. Update and maintain individual employee files.
3. Ensure timesheets are authorised and inputted correctly onto the payroll system weekly and submit to HR.
Purchasing
1. Verify purchase invoices, associating invoices with corresponding internal purchase order, raising queries with suppliers regarding costing, address requirements and purchase numbers.
2. Monitor and order all stationery supplies, comparing costs to ensure best value.
3. Raise purchase orders for Warehouse stock.
4. Raise purchase orders for Site Staff uniform and maintain allocation sheets.
5. Stock – Allocate stock to relevant jobs and submit monthly stock take to HO.
Health and Safety
1. Collate and enter exposure records on to central database as required by the H&S Department.
2. Ensure that completed job folders have all relevant information - electronic / hard copy.
3. Ensure adherence with all fire and emergency procedures.
4. Deal with all customer enquiries or forward to appropriate colleague for attention.
5. When colleagues are not available, accurately record all contact information and ensure a return call is made.
6. Assist Regional Director, Operations Manager and Contracts Managers to compile and present tender documentation and ensure that all tenders are delivered within timescales.
7. Assist managers in written communication with regard to grammar, punctuation and spelling, ensuring that the companies written standards are met.
8. Check quotes for spelling and presentation before forwarding to the client.
9. Track and monitor sales enquiries for all clients that are contract managed by the Midlands Office and distribute to other regional offices.
10. Keep clients and other offices updated with queries and query resolutions.
11. Distribute quotes and update relevant trackers.
12. Update and maintain RedSky for all enquiries ensuring they are at the correct status.
About you
1. Proficient in Microsoft Office (Excel, Word, Outlook etc) and IT literate.
2. Familiarity with administrative procedures and practices, managing a team and handling documentation.
3. Ability to multitask and prioritise workloads.
4. Professional and friendly manner.
5. Excellent attention to detail.
6. Strong interpersonal and communication skills, both verbally and written.
7. Organised with a strong ability to meet deadlines.
About us
Rhodar is a leading specialist enabling works provider. We specialise in a portfolio of services including Asbestos Removal, Demolition, Land Remediation, and Passive Fire Protection.
Supported by over 500 employees at 14 facilities nationwide, our highly trained teams are trusted by major corporations to offer a specialist enabling works solutions covering our core disciplines either individually or collectively across both public and private sectors.
The scale of our projects range from multi-million-pound regeneration works, combining our core specialisms, to domestic support for insurance clients and housing associations, which is conducted by our specialist Homeworks team.
You can read more about the work we do at www.rhodar.co.uk.
Rhodar Culture
At Rhodar we pride ourselves on our culture, In Pursuit of Excellence (IPOE) is our cultural programme and it permeates everything we do. Our Values are:
1. Teamwork
2. Positivity
3. Quality
4. Responsibility
5. Professionalism
6. Leadership
7. Integrity
Every 18 months we hold a conference which brings together employees from across the country. During the day we share business developments, divisional updates and present staff awards based on our values.
Why Rhodar?
1. Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business.
2. 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service.
3. Christmas shutdown (utilising annual leave & bank holidays).
4. Annual pay review.
5. Company pension scheme with enhanced contributions.
6. Free on-site parking.
7. Excellent career progression and training opportunities.
8. Investors in People recognition – 2015, 2019 and 2022.
9. Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing.
10. Opportunities to partake in volunteer work and charity events.
We are committed to being the leaders in our sector and ensure that we develop our employees to reach their full potential. If you are interested in joining an ambitious forward-thinking business with great opportunities for career development, we would love to hear from you.
Due to the high volume of applications, we are unable to reply to each individual applicant. If you do not hear from us within four weeks, then unfortunately your application has not been successful.
We will keep your application on file for six months and we will consider you for future roles within the organisation during this time. Your information will be deleted after six-months. If you wish to be considered for roles after this point, then you will need to re-apply.
Rhodar Industrial Services is committed to being an equal opportunities employer.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
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