City Hospitals Independent Commercial Enterprises Ltd (CHoICE)
A new opportunity has arisen to work within our Procurement Team. This is a new role due to expansion and investment in the service, and it is an exciting time to join the team to continually improve the delivery of the procurement service.
The successful post holder will produce and support the production of high-quality, accurate procurement information including but not limited to monthly reports and dashboards using a range of systems including Oracle, GHX, Atamis, and Advise Inc. The post holder will have the ability to extract, develop, and analyse data; training and support will be provided depending upon experience.
You will be responsible for interrogation of data to present accurate and factual information while continuously improving data quality and reporting mechanisms, highlighting opportunities. If you enjoy working with data and continuous improvement, this is the job for you!
CHoICE offers a range of benefits including but not limited to 27 days annual leave plus bank holidays increasing with length of service, access to an attractive pension scheme, car lease scheme, on-site gym, and other salary sacrifice schemes. In addition, on-the-job training and support are provided; short courses, formal training, and qualifications are supported from certificates, diplomas to degree level qualifications.
CHoICE offers flexible and agile working to support employees' work-life balance while delivering an effective and efficient service.
Main duties of the job
The procurement service includes a number of sub-teams: the contracts team, purchasing team, systems team, and materials management team. The service procures goods, services, and works to support CHoICE and South Tyneside and Sunderland NHS Foundation Trust and has an annual non-pay spend profile of over £120m.
The service is expanding, and this post is new to support the central recording of procurement information in line with Standing Financial Instructions and procurement legislation.
You will support the procurement and contracting teams to record and analyse accurate contractual, workplan, and pipeline information for reporting and planning purposes. In addition, you will record and analyse centrally coordinated procurement information linked to non-pay spend to support the service and produce regular reports and dashboards to ensure visibility of data and information, highlighting anomalies and opportunities.
You will have a keen interest and the ability to record accurate data and information and analyse data to highlight anomalies and opportunities from a range of systems to continually improve.
You will be organised, structured, and have a keen eye for detail. You will be able to prioritise your own workload with limited support to meet necessary deadlines.
You will have excellent communication skills to present information and gain buy-in for specific initiatives from a range of stakeholders.
We will provide the necessary training and support to the successful candidate.
About us
Please help us by adding your telephone number to your application form; this will allow us to contact you quickly if required.
City Hospitals Independent Commercial Enterprises Ltd (CHoICE - trading since 2014) is a wholly owned subsidiary company of South Tyneside & Sunderland NHS Foundation Trust (STSFT). Based at Sunderland Royal Hospital, we provide a full range of Facilities Management, Procurement, and Outpatient Pharmacy services. We employ around 650 staff in a wide range of functions, ranging from cleaners, porters, engineers, procurement specialists, and pharmacists.
Commitment, Care, and Compassion - our team contributes to the overall hospital environment, providing safe, secure, and comfortable facilities for access by patients, staff, and visitors. CHoICE is an exciting place to work that will provide you with an opportunity to grow and develop. Many of our staff work flexibly, including part-time, and we are committed to offering flexible approaches to work where possible. We provide a range of benefits including a Fitness Centre (SRH), cycle to work scheme, and access to a Childcare Coordinator to help staff with childcare arrangements.
We welcome all applications regardless of people's race, disability, gender, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy, and maternity, and in particular those from under-represented groups.
Note: we will not accept applications found to be AI generated.
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
The purpose of the Procurement Programme Analyst is to support the production of high-quality and accurate procurement information to ensure the provision of a high-quality procurement and commercial service within the CHoICE procurement team, Trust Group, and wider Integrated Care System (ICS).
The Procurement Programme Analyst will support the Procurement Programme Manager in the delivery of procurement programmes and initiatives spanning the breadth of the procurement department which impact on CHoICE and the Trust. This will include but is not limited to preparing monthly reports on behalf of the Commercial Director and Head of Procurement in line with applicable policies and procedures, Standing Financial Instructions (SFIs), and procurement legislation.
The Procurement Programme Analyst will support the production of monthly reports and dashboards using a range of systems including but not limited to Oracle, GHX, Atamis, and Advise Inc. The post holder will have working knowledge of e-procurement systems and the ability to extract, develop, and analyse data.
The post holder will be responsible for interrogation of data to present accurate and factual information while continuously improving data quality and reporting mechanisms.
Person Specification
Physical Skills
* Advanced keyboard skills and physical skills/hand-eye coordination to accurately and proficiently use a computer keyboard when manipulating data or preparing reports.
Skills and Knowledge
* Knowledge of a range of procurement systems and practices, underpinned by theoretical knowledge or relevant practical experience.
* Knowledge of developing procurement management information that enables accurate and informed decision making.
* Working knowledge of procurement policies, processes, and procurement legislation.
* Excellent knowledge and appreciation of maintaining effective relationships across the organisation to improve data accuracy and reporting.
* Working knowledge of project management and project forward planning.
* Ability to prioritise tasks and objectives effectively utilising available resources.
* Must be able to continuously refine and improve reporting and processes.
* Must be able to communicate effectively with senior colleagues within procurement and key stakeholders across the organisation.
* Must be able to monitor workload and motivate colleagues to continuously improve data accuracy.
* IT skills to include use of Microsoft packages, including Outlook, Word, Excel, and PowerPoint.
* Must be able to effectively manipulate large data sets to produce meaningful procurement information.
Experience
* Experience in procurement in a commercial business.
* Experience of data collection and using tools to measure performance.
* Experience in the production of procurement information and reports.
* Experience of spreadsheet, database, and computerised applications, preferably Oracle Financials. Able to create adaptable reporting structures and familiar with management of change processes.
* Experience in presenting data in a clear and concise manner.
* Experience of NHS finance systems is desirable.
* Experience of Atamis is desirable.
Qualifications
* Chartered Institute of Procurement and Supply (CIPS) Level 3 or equivalent experience.
* Appropriate Data Analysis Qualification or equivalent experience.
* Project Management Qualification (PRINCE2 practitioner) or equivalent experience.
* Evidence of ongoing professional development.
Employer name
City Hospitals Independent Commercial Enterprises Ltd (CHoICE)
£31,976 to £38,926 a year Full-time pay range
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