Job summary The Executive Personal Assistant role is a key part of the Trust Headquarters and is responsible for the provision of an efficient and effective administrative service to the Executive Directors. An opportunity has arisen for an Executive Personal Assistant to support the Chief Operating Officer, Deputy Chief Operating Officer and Director of People and Organisational Development. The successful candidate will have previous secretarial experience, experience of servicing meetings, be able to demonstrate an ability to work well as part of a team and remain calm when working under pressure. Essential key skills for the role include high speed accurate typing with relevant qualifications and experience, as is the ability to demonstrate sound organisational and interpersonal skills with good attention to detail. Main duties of the job Specific role requirements include: Provide Executive Personal Assistant support to the Director[s] on a daily basis, which will include organising and maintaining complex diaries, email inbox management, sorting and distributing of incoming mail, composing letters/responding to emails, prioritisation of work, producing basic reports, managing checklists, creating Powerpoint presentations or basic Excel spreadsheets, photocopying, researching and filing information. Provide secretariat support for key meetings as directed by the Director[s] including timely preparation and circulation of agendas and supporting documentation, arranging venues and equipment, attending meetings and producing accurate minutes which record key decisions and actions. Use excellent customer service skills to be the first point of contact (ie receiving visitors and telephone calls) for the Director[s]. Liaise confidently with staff and colleagues and a range of internal and external stakeholders. About us We are always looking for enterprising and innovative approaches to the way we provide our services. We are a national centre for telemedicine and introduced telehealth to the UK offender healthcare sector and also provide the service to patients in their care homes. Community matters to us and we are supported by 400 dedicated volunteers and have strong links with Bradford University, Craven College and Leeds City College to ensure we inspire the workforce of the future. We want to attract staff who embrace our 'Right Care' behaviours of compassion, a commitment to quality of care and working together for patients - we want to make these part of our DNA. Date posted 24 October 2024 Pay scheme Agenda for change Band Band 4 Salary £26,530 to £29,114 a year per annum Contract Permanent Working pattern Full-time Reference number 423-6745169 Job locations Airedale General Hospital Skipton Road, Steeton KEIGHLEY BD20 6TD Job description Job responsibilities For full details of this job vacancy, please see attached full job description and person specification. Job description Job responsibilities For full details of this job vacancy, please see attached full job description and person specification. Person Specification Qualifications Essential A to C or minimum of level 4 in GCSE English and Mathematics or equivalent Vocational level (ORC/NVQ) 3 or equivalent High speed accurate typist with relevant qualification Desirable RSA/OCR III Typing/Word Processing Experience Essential Experience of working in fast paced administration environment Experience of taking minutes and supporting meetings Desirable Experience of working at PA/EA level dealing with complex diary management Experience of working in a corporate environment, ideally within the NHS. Experience of working with multiple stakeholders. Skills Essential High level organisational and administrative skills Demonstrable communications skills, both verbal and written, to a range of stakeholders in a clear, fluent and non-judgemental manner Ability to draft meeting notes and minutes, capturing appropriate actions Ability to prioritise and respond to workload and deal with conflicting demands and pressures. Desirable Audio typing and shorthand skills Knowledge Essential Demonstrable knowledge of NHS administration. Experience and awareness of how the NHS works. Working knowledge of Microsoft Office. Person Specification Qualifications Essential A to C or minimum of level 4 in GCSE English and Mathematics or equivalent Vocational level (ORC/NVQ) 3 or equivalent High speed accurate typist with relevant qualification Desirable RSA/OCR III Typing/Word Processing Experience Essential Experience of working in fast paced administration environment Experience of taking minutes and supporting meetings Desirable Experience of working at PA/EA level dealing with complex diary management Experience of working in a corporate environment, ideally within the NHS. Experience of working with multiple stakeholders. Skills Essential High level organisational and administrative skills Demonstrable communications skills, both verbal and written, to a range of stakeholders in a clear, fluent and non-judgemental manner Ability to draft meeting notes and minutes, capturing appropriate actions Ability to prioritise and respond to workload and deal with conflicting demands and pressures. Desirable Audio typing and shorthand skills Knowledge Essential Demonstrable knowledge of NHS administration. Experience and awareness of how the NHS works. Working knowledge of Microsoft Office. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Airedale NHS Foundation Trust Address Airedale General Hospital Skipton Road, Steeton KEIGHLEY BD20 6TD Employer's website https://www.airedale-trust.nhs.uk (Opens in a new tab)