About the Role
We are looking for a highly organised and proactive individual to join our team and play a vital role in supporting a wide range of administrative and operational functions. As part of the team, you will be responsible for preparing and issuing the OOH weekly rotas, advising managers and OOH teams of any changes. You will assist with fleet management tasks, including handling condition sheets, vehicle hires, DVLA checks, signoffs, and coordinating deliveries and collections.
Your role will also involve monitoring, processing, and reviewing invoices for subcontractors and suppliers, liaising with relevant departments to ensure accuracy and timely payments. You’ll take ownership of monitoring MSP PNs and raising ad hoc payments, along with ordering and managing stock for uniforms, stationery, ID badges, tools, compliance forms, and labels.
In addition, you'll play an essential part in processing safety glasses requests, assisting with the monthly phone report, and ensuring all necessary amendments are made. As part of your duties, you will assist with ad hoc exercises and projects as needed, while maintaining efficient office operations and performing general administrative duties.
You will be a key point of contact for resolving queries and non-payment issues with subcontractors, working directly with them and liaising with internal teams to reach solutions. There may also be opportunities to assist with fleet-related tasks and provide additional support to the wider team as required.
This role offers variety, responsibility, and the chance to make a real impact on the smooth operation of our daily processes. If you have excellent attention to detail, strong communication skills, and a proactive approach to problem-solving, we’d love to hear from you.
Role Criteria
1. Strong administrative and organisational skills
2. Ability to handle multiple tasks with great attention to detail
3. Excellent problem-solving skills
4. Ability to affectively communicate at all levels both verbally and written
5. Proficiency in Microsoft Office (Excel, Word, Outlook)
6. Happy to assist with other projects
Benefits we can offer you:
7. 25 days annual leave plus bank holidays
8. Annual Mears Fun Day - Our annual Fun Day is organised as a massive thank you from the Executive team for all the hard work!
9. Volunteering Leave - Mears supports employees to undertake paid volunteering in the community, in support of our social value commitment.
10. Staff perks with Mears Rewards - discounts of up to 10% weekly groceries, holidays plus much more!
11. Family friendly policies