Job summary We are looking for an exceptional person to join our team of medical secretaries who provide a professional service and support the medical team, Nurse Specialists and the wider department by undertaking a range of duties. You will provide cover for medical secretaries during their absence, including telephone messages, taking minutes of meetings and undertaking any urgent typing for the Consultants and the wider clinical team ensuring clinicians instructions are referred to the medical secretary. As part of this role you will be using G2 to type patient letters relating to clinic appointments, discharge summaries, tests etc from longhand or verbal dictation to meet Trust Standards. You will also support the medical secretary team by having regular telephone contact with patients and other healthcare professionals internally and externally and occasionally face to face. Main duties of the job In conjunction with the medical secretaries, support the medical team, Nurse Specialists and the wider department by undertaking a range of support secretarial duties. Provide cover for medical secretaries during their absence, including telephone messages, taking minutes of meetings and undertaking any urgent typing for the Consultants and the wider clinical team ensuring clinicians instructions are referred to the medical secretary. Using G2 to type patient letters relating to clinic appointments, discharge summaries, tests etc from longhand or verbal dictation to meet Trust Standards. To support the medical secretary team by having regular telephone contact with patients and other healthcare professionals internally and externally and occasionally face to face. About us You will be working for an organisation which values and respects all its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives. The Dermatology Department is based at the Royal Hallamshire Hospital and provides services to Sheffield and the wider South Yorkshire region. Last year approximately 40,000 patients attended the Department (around 10% of patients had suspected skin cancers, requiring a first appointment within 14 days of referral). The Department has access to two Mohs surgeons, three in-house theatres, space in the Trust's new Minor Operation Procedure Suite (MOPS), a phototherapy suite and specialists in the identification and management of contact dermatitis, acne and psoriasis. Our consultants, specialist doctors and nurses carry out over 2,700 surgeries a year. The Department provides clinical support to the Sheffield Children's Hospital and works closely with doctors and nurses in Primary Care, who have specialist interest in dermatology, to deliver minor skin surgery services in the community. Our aim is to provide the very best standard of care to patients, across the region, requiring dermatological services and to support the multidisciplinary skin cancer service within the Trust. Date posted 20 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year pa/pro rata for part time staff Contract Permanent Working pattern Part-time Reference number 190-8781-DIR Job locations Royal Hallamshire Hospital Glossop Road Sheffield S10 2JF Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Job description Job responsibilities Please view the attached Job Description and Person Specification documents for full details regarding this post. When completing your application please ensure that you clearly demonstrate how you meet the role criteria. Person Specification Qualifications Essential 3 GCSE including English at grade C or above or equivalent qualifications/experience. OCR II word processing (or equivalent demonstrable NHS experience as a support secretary) Desirable Experience of Microsoft packages Medical Audio Qualification Experience Essential Experience in an audio typist / secretarial role within the NHS Experience of dealing with the public Desirable Experience of medical terminology Experience of minute taking Experience of using a patient record system (Lorenzo) Further Training Essential Experience of using the medical secretarial module in Lorenzo (or other hospital system) Desirable Knowledge of patient record systems Special Skills/Aptitudes Essential Excellent communication skills both written and verbal Other Factors Essential Committed to personal training and development Committed to patient centred services Person Specification Qualifications Essential 3 GCSE including English at grade C or above or equivalent qualifications/experience. OCR II word processing (or equivalent demonstrable NHS experience as a support secretary) Desirable Experience of Microsoft packages Medical Audio Qualification Experience Essential Experience in an audio typist / secretarial role within the NHS Experience of dealing with the public Desirable Experience of medical terminology Experience of minute taking Experience of using a patient record system (Lorenzo) Further Training Essential Experience of using the medical secretarial module in Lorenzo (or other hospital system) Desirable Knowledge of patient record systems Special Skills/Aptitudes Essential Excellent communication skills both written and verbal Other Factors Essential Committed to personal training and development Committed to patient centred services Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Sheffield Teaching Hospitals NHS Foundation Trust Address Royal Hallamshire Hospital Glossop Road Sheffield S10 2JF Employer's website https://www.sth.nhs.uk (Opens in a new tab)