Administrative Assistant – Salary Based on experience
Hours of work: 0200 – 1000 Total 48 hrs with 1 hr a day paid break.
Salary: £29000.00 - £33000.00
Select Poultry & Meat Ltd, based in Hainault Business Park, Ilford, Essex, supplies quality meat products into the catering sector, supplying over 400 of the county’s finest pubs, clubs, restaurants, and general caterer’s kitchens.
Our small back-office team is looking for a diligent, responsible invoicing Administrative Clerk to perform a variety of daily tasks.
The hours will be 0200 - 1000 Monday to Saturday.
The main duties of the Admin Clerk would be the daily invoicing of all goods, providing support and structure to the role for the night shift management, transport, and day shift operational overlap. Liaising with TM and drivers on queries and departures.
This is an office-based factory role in a temperature-controlled environment, and the candidate must possess a passion for learning and developing systems.
Your daily duties will include:
1. Diligent processing and checking of PO tickets on the desk and on emails against invoices.
2. Checking email for any late orders that need to be put on the system.
3. Printing third-party courier manifests for the day’s collections and tonight’s deliveries for the production teams.
4. Completing all orders on the system that haven’t been completed and printed for the routes outstanding and drivers in the correct order.
5. Sorting invoices once printed and placing them in the correct route and pigeonhole.
6. Checking orders left by the night shift with Dimensions (System) and ensuring they match up.
7. Sending out a daily update list on WhatsApp group.
8. Completing all orders left by the night shift to enable the printing of invoices.
9. Discussing any balances with the night manager to decide if we will send a substitute or send later/following day.
10. Sending balance emails to customers regarding products that are not available for that day’s delivery.
11. Committing second wave of courier invoices between 0900 – 1000.
12. Ensuring the COD, delivery note book is up to date and all information is correct.
13. Monitoring stock of printer paper, minimum of 5 cases before reordering.
14. Assisting with scale resets and system improvements as required and performing any other duties as reasonably requested.
15. Creating and sending statements.
16. Answering calls and enquiries.
Job Type: Full-time
Pay: £29,000.00-£33,000.00 per year
Benefits:
* Bereavement leave
* Company pension
* Employee discount
* Free parking
* On-site parking
Schedule:
* Every weekend
* Night shift
Ability to commute/relocate:
* Ilford: reliably commute or plan to relocate before starting work (required)
Application question(s):
* Are you calm, well organized with an eye for detail?
Education:
* GCSE or equivalent (required)
Experience:
* Invoicing: 2 years (required)
Language:
* English (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person
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