Job Purpose
The Finance Assistant will be responsible for processing supplier invoices, timesheets, payments, and performing bank reconciliations. The role involves ensuring timely and accurate processing of all financial records while working closely with other departments and suppliers to resolve queries and assist in maintaining accurate financial documentation.
Key Tasks:
Administer an accurate Purchase Ledger
* Ensure all supplier invoices are accurately matched with purchase orders and delivery notes, including verifying the amounts, terms, and due dates, and entering them into the purchase ledger system in a timely manner.
* Regularly reconcile supplier accounts to ensure that all transactions are accurately recorded and any discrepancies are identified and resolved quickly.
* Manage the preparation and processing of supplier payments in line with agreed terms, ensuring payments are made on time.
Purchase Invoice Matching
* Verify that the invoice details match the corresponding purchase order (PO) and delivery note (or goods receipt).
* Address any discrepancies between the invoice, purchase order, or delivery note promptly.
* Ensure the invoice is approved by the appropriate personnel before processing for payment.
Supplier Reconciliation
* Compare the supplier's monthly statement against your internal purchase ledger records.
* Investigate and resolve any discrepancies between the supplier's statement and your internal records.
* Regularly communicate with suppliers to confirm balances and resolve outstanding issues.
Timesheet Reconciliation
* Compare the hours worked as per employees' submitted timesheets with internal records.
* Confirm that timesheets are properly approved by relevant managers before final reconciliation.
Raise Sales Invoices
* Generate and issue accurate sales invoices to clients.
* Verify that the correct prices, quantities, taxes, and payment terms are applied before invoicing.
* Track the status of issued invoices and follow up with clients on overdue payments.
Anticipated Qualifications/Experience/Technical Knowledge:
* Proven experience in a purchase ledger, accounts payable, payroll, or reconciliation role.
* Strong understanding of purchase ledger processes and accounting principles.
* Experience with bank reconciliations and cash flow management.
* Good working knowledge of accounting software (experience with Sage is a plus).
* Proficient in Microsoft Excel.
* Excellent attention to detail and high levels of accuracy.
* Strong organisational skills with the ability to prioritise tasks effectively.
* Good communication skills, both written and verbal.
* Ability to work independently and as part of a team.
* Strong problem-solving skills with a proactive approach.
* Knowledge of VAT regulations and payroll processing is desirable.
Qualifications:
* A-levels or equivalent in accounting, finance, or a related field (desirable but not essential).
* Part-qualified in AAT (desirable).
* Knowledge of timesheet software, payroll systems, and bank reconciliation tools (desirable).
Understand and Identify with the Company Core Values:
Together … We Can Do More
* One Team all equally important.
* Through collaboration we will find the solution.
* Using aspiration and hard work, we will create a legacy.
Rise To The Challenge
* Exceed both our and customer expectations.
* Continued improvement making weakness into strength.
* Innovative use of new and old to give robust solutions.
Be Accountable
* Own your choices and actions.
* Deliver on our commitments / promises.
* Our reputation is your responsibility.
Do the Right Thing
* In all things be safe.
* Act with respect and integrity.
* Fight hard but fair for the greater good.
Benefits
* 4% Employer pension contribution
* Holidays 24 days plus 8 Bank Holidays (pro rata for part-time workers)
* Life and Accident Insurance
* BUPA Cash Plan
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