Welcome to Phoenix Commissioning Services, the premier provider of HVAC commissioning, water treatment, domestic water validation, clean air validation, and commissioning management services. Based in Glasgow, we cover Scotland, the UK and Europe.
For over 30 years, we have built a reputation for excellence by consistently delivering top-quality services that meet the unique needs of our clients.
Our team of highly skilled professionals are committed to ensuring that every project is executed with precision and care. We understand that your systems are critical to our operations, and we take pride in offering comprehensive solutions that exceed industry standards. From the initial planning stages to the final handover, we are dedicated to ensuring the optimal performance and safety of the systems we work on.
What you’ll be doing:
* Assist the team with daily operations and tasks.
* Manage mailbox communications to ensure efficient correspondence.
* Maintain an organised document filing system.
* Liaise with and update external contractors throughout various projects.
* Update and maintain Excel spreadsheets relevant to the business operations.
* Establish and maintain computer and online digital document filing systems.
* Review and distribute documents in line with agreed project procedures.
* Maintain accurate digital records and registers, logging distributed documents.
* Process responses to issued documents.
* Follow up on responses to issued documents where necessary.
* Administer requests for information.
* Support project site teams with the handover documentation process and addressing document queries.
* Advise and provide guidance on archiving.
* Stay up to date with all company policies, procedures, industry legislation, and guidance.
What we're looking for:
* Competent user of Microsoft Office Suite with a focus on Microsoft Word and Excel.
* Excellent communication skills with a customer focused attitude.
* Highly motivated and well organised with a high level of attention to detail.
* Ability to multi-task and prioritise workload possessing the ability to work under pressure on your own initiative.
What’s in it for you?
* Life assurance.
* 32 days holiday.
* Personal and professional development.
What to expect from us:
With quality as a founding principle, we strive for excellence in all our works.
Trust: Another of our core values. The value we place in what is best for the project and our people is why we have so many long-term employees.
Dynamic: Whilst commissioning is always advancing, we aim to stay ahead of the curve with technological advancements.
Knowledge: As a business we pride ourselves on the standard of our team through continued professional development.
Experience: We are celebrating our 30th year in business in 2024, over this time we have amassed a high level of experience which is passed on from within our group.
Seniority level
Entry level
Employment type
Full-time
Job function
Administrative
Industries
Industrial Machinery Manufacturing
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