Information for the role of College Office Administrator (Maternity Cover) Salary £20,328 per annum for 25 hours per week An excellent opportunity to join a prestigious organisation, to cover Maternity leave, in a varied and fulfilling role in a small friendly team. Your day-to day-duties will include: providing administrative support in the organisation of the College’s Tertiary Committees to include, but not limited to, preparing agendas, administering the meetings and taking minutes working within the College Office, assisting members of the team with administration duties secretarial duties, such as scanning, photocopying and filing carrying out project work, as identified by the College Secretary or Senior Bursar. To be considered for this interesting role, you will need to bring: excellent organisational skills, prioritisation and planning of work to meet firm deadlines excellent working knowledge of Microsoft Office desktop applications and experience of working with databases (e.g. Filemaker Pro) a minimum of 5 GCSEs, grade A – C (9 – 5), including English and Mathematics prior experience in an administrative role. About Downing College Founded in 1800, Downing College in the University of Cambridge has a unique and magnificent setting among twenty acres of lawns and trees, yet is located in the centre of Cambridge. The open landscape has a superb collection of neo-classical buildings from the nineteenth, twentieth and twenty-first centuries. Those living and working in Downing enjoy a beautiful environment unique in Cambridge in its spaciousness. The College is composed of approximately 50 Fellows and 165 non-academic staff and its aim is to help all students to develop their academic ability and personal potential during their time here. We pride ourselves on being a friendly and informal community for Fellows, staff and students alike. Set within this expansive and beautiful landscape, Downing also has a thriving conference business and provides customers with a choice of superior conference, meeting and theatre facilities. Details of the role The post of College Office Administrator is a fixed-term part time role covering maternity for up to 14 months. Applications are invited from suitably experienced candidates. Hours of work are to be worked Monday to Friday (although there is a degree of flexibility) with a daily unpaid 30 minute lunch break. The annual salary is £20,328 per annum for 25 hours per week (step 37 on the College Salary Scale). In addition to the salary, we offer an attractive benefits package including: 33 days Holiday (including bank holidays) Discretionary Bonus scheme Free College Lunches on working days Pension scheme (with matched contribution up to 10%) Free access to an Employee Assistance programme 24/7 Healthcare Cash scheme (e.g. for prescriptions, dental, optical, physiotherapy) Free Life Assurance cover Optional subsidised private medical and dental schemes Cycle purchase scheme, giving substantial savings on cycle purchase Free use of on-site Gym facilities Free on-site Car parking Social events An additional Day Off for your Birthday A full list of benefits is available from the College’s HR Office. (Please note that these benefits are non-contractual and may be amended or withdrawn at our discretion.) Application Process To apply for this position click “Apply Now” on the advert posting on our website ( Staff vacancies | Downing College Cambridge ) and upload your CV and Cover letter. Please save and upload your CV and Covering Letter in one document. Closing date: midday Friday 7 March 2025. Please note that the closing date for this post may be brought forward if there is a high volume of applicants. Interviews are due to be held the week commencing 17 March. Applications are welcomed from a broad range of backgrounds. All applicants will be contacted once shortlisting has taken place. Applicants who declare a disability will be offered an interview if they meet the minimum criteria for the job. We are pleased to be able offer this document in an accessible format, please contact HR (recruitmentdow.cam.ac.uk) if you wish to receive this advert and role profile or an application form in a different, accessible format, e.g. large print. For further information or in event of queries, please contact: The HR Office Email: recruitmentdow.cam.ac.uk Tel: 01223 334820 Downing College Cambridge CB2 1DQ