Tees Esk and Wear Valleys NHS Foundation Trust
The Digital and Data Department is looking to recruit a highly motivated Asset and Contracts Clerk on a fixed-term basis for 6 months.
This role provides a fantastic opportunity to learn how the Digital and Data Department works within Tees, Esk and Wear Valley NHS Trust. You will be part of a hardworking and dedicated team, responsible for providing access to many technical and clinical systems used by the trust. If you are looking to start a career in systems or data administration, then this is the role for you.
The successful candidate will be focused and have an analytical approach to ensure that accounts/licenses and permissions are granted to a varied group of staff employed by the trust. High levels of concentration and communication are essential to ensure accuracy at all times.
Main Duties of the Job
You will be part of the Asset Management team based within Digital and Data Services, working alongside dedicated colleagues in this demanding role. You will gain insight into many areas of Information Technology that could highlight a new career path.
About Us
* To provide a comprehensive high-quality administration service to the Asset Management Team.
* To actively support all business processes relating to smartphones across the Trust, including ID checking.
* To support, create, and amend system accounts for a variety of electronic Trust systems, including processing student, temporary, and medical staff bulk account requests and issuing desktop licenses.
* To support the distribution and management of virtual smartcards within the organisation.
Job Responsibilities
Please refer to the attached job description and person specification for further detailed information to ensure that you meet the role criteria before applying.
You must have the Right to Work in the UK to be successfully appointed to this role. Please note, this role does not meet the required eligibility criteria for sponsorship under the Skilled Worker visa, and therefore the Trust is unable to offer sponsorship for this particular role.
Applicants must ensure that prior to applying, they have agreement from their current line manager that they can be released on a secondment basis. In the event that permanent funding is secured for this post, the successful applicant will be confirmed in post on a permanent basis.
Person Specification
Qualifications
* Diploma/NVQ Level 3 in Business Administration or willingness to achieve within an agreed timescale and/or GCSE Maths and English.
* ECDL (or equivalent).
Experience
* Experience of working within an office administration environment.
* Experience of using Microsoft Office applications: Word, Excel, PowerPoint, Outlook.
* Experience of working within a customer service environment.
* Experience of dealing with systems accounts in a secure environment.
* Work experience within an NHS environment.
* Experience of using help desk systems.
* Experience of participation in service and quality improvement initiatives.
* Experience of using Cardea or a similar procurement and/or purchasing system.
Knowledge
* Knowledge of Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
* Understanding of confidentiality and the associated legal and policy requirements.
* Knowledge of administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
* Knowledge of system account management procedures.
* Knowledge of quality improvement system approaches.
* Knowledge of MS TEAMS, web chat, and other virtual communication tools.
Skills
* Good computer literacy and keyboard skills.
* Excellent numeracy, data, and problem-solving skills.
* Demonstrate organisational and diary management skills, including coordination of meetings and associated duties.
* Communicate effectively in the English language and demonstrate both verbal and written comprehension skills.
* Maintain concentration and attention to detail while also dealing effectively with interruptions.
* Work on own initiative, prioritise work, and consistently meet deadlines.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975, and as such, it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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