We are looking for a Technical Assistant 2 for one of our clients with the following details:
Start Date - 01-MAR-2025
End Date - 31-DEC-2026
Location - DOHA
Doha Logistic Allowance - SINGLE Status
Qualifications & Experience Required:
* 5+ years of experience as Technical or Administrative Assistant.
* Bachelor's degree.
* Substantial experience in an office administrative role.
* Proficiency in MS Office Package (Excel, Word and Power Point), knowledge of MS Access preferred.
* Good communication skills and fluency in English.
Activities:
* Promote and comply with the applicable safety instruction and Company HSE procedures in all activities.
* Carry out work in compliance with the Company values and policies, relevant laws and regulations, agreed Company priorities and objectives, Company standards and procedures and good industry practices.
* Treat all information obtained during the course of the work with confidentiality.
* Manage the VP's calendar and provide support with the coordination of meetings and other appointments.
Focal point for intranet, PR and communication-related enquiries:
* Manage the update of MP Intranet and coordinate with PR the preparation of a communication plan.
* Design and prepare MP bi-weekly Newsletter after consolidating inputs from the team.
* Organize Talk Time sessions, team events, workshops, meetings, etc.
* Liaise with external parties (hotels, etc.) to arrange team buildings and other internal events.
Responsible for MP admin purchase requisitions (PR):
* Raise admin-related PRs for the division, prepare LPOs, follow-up on payments.
* Responsible for the technical review and validation of mission/event-related invoices and expense claims.
In charge of MP logistic arrangements:
* Manage regular missions and/or relocation arrangements to various project locations.
* Ensure timely offshore visit arrangements, including the processing of offshore documents.
* Process QP passes, Offshore cards, visas for incoming visitors.
Handle a range of work processes and provide general support:
* Maintain and ensure a comprehensive electronic filing structure.
* Carry out administrative and other related work order requests (issue requisitions, update of database, etc.)
* Coordinate with the team to maintain the division leave schedule and process related documents.
* Generate references for letters issued by MP and handle correspondences.
* Provide support to the team based in Doha as well as in the different Contractors' offices.
* Coordinate office moves, arrange office practicalities, transportation, etc. to minimize disruption.
* Ensure efficient communication with all other company entities, especially GS, IT, PR and C&P.
* Learn and operate new technologies as they are developed and implemented.
Other responsibilities:
* Cover the Project Secretary's responsibilities during leave period.
* Carry out any other duties or tasks that may be assigned by hierarchical superiors.
If interested, kindly apply!
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