Join Our Dynamic Team as an Office Coordinator Are you an organised and proactive individual with a passion for enhancing productivity? We are seeking a talented Office Coordinator to maintain a well-organised and efficient office environment for our innovative organisation. Located in Hammersmith and Fulham, London, our office is just a 10-minute walk from White City train station, making it easily accessible ♂️♀️ Contract Type: Temporary Hourly Rate: £18 - £20 Working Pattern: Full Time Position Overview: As the Office Coordinator, you will play a crucial role in ensuring smooth office operations. Your responsibilities will include managing supplies, coordinating meetings, overseeing policies, and handling supplier relations to support organisational efficiency and compliance. Key Responsibilities: Manage office supplies, ensuring all team members have the essentials for success ✏️ Prepare meeting rooms for a variety of discussions, from company meetings to investor talks Handle diary management for the executive team Prepare documentation for our data room Optimise HiBob, managing flows, tasks, and policies Support the creation of an employee hub in SharePoint Take accurate minutes during meetings and share them with the team Document and regularly review internal policies Assist the Head of People and Talent with pre-onboarding duties Welcome new team members, ensuring they are set up for success from day one Use data from onboarding and engagement surveys to enhance employee satisfaction Manage communications with third parties and escalate issues as needed Send NDAs and contracts while maintaining organised records in SharePoint Experience and Qualifications: Previous experience in an office coordinator role Strong organisational skills with attention to detail Proficient in MS Office Suite Highly motivated with the ability to work independently Excellent oral and written communication skills Comfortable working in a fast-paced environment Outstanding interpersonal skills to thrive in a team setting Desired Behaviours: Empathy: Foster an inclusive environment where all team members feel valued and integrated Collaboration: Engage with all departments, anticipating needs and driving collective success Initiative: Proactively maintain supplies and improve office procedures Adaptability: Respond swiftly to changes, ensuring productivity remains high If you are ready to take on a pivotal role in a vibrant team and contribute to our mission of sustainable solutions, we would love to hear from you ✨ Apply Today Be the driving force behind our office operations and help us create a welcoming atmosphere for everyone. Let's make a difference together Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website